UNIT TEST 4 - COMMERCIAL CORRESPONDENCE
  • 1. What situations arise a COMPLAINT LETTER?
A) delay, bad service, wrong quantity
B) bad attitude, less taxes, wrong quantity
C) bad product, confused product, error in the address
D) bad product, bad service, delay, invoicing error
E) bad product, payment terms, credit delay
  • 2. Why do companies use ACKNOWLEDGEMENT LETTERS?
A) to confirm or negotiate the order
B) to provide information
C) to inform about prices and data
D) to acknowledge receipt
E) to request information
  • 3. Who sends the ORDER LETTER?
A) the supplier
B) the creditor
C) the transportation
D) the bank
E) the customer
  • 4. Who receives the CREDIT APPLICATION LETTER?
A) the reference
B) the supplier
C) the customer
D) the people
E) the transportation
  • 5. Who receives the ORDER LETTER?
A) the customer
B) the transportation
C) the creditor
D) the bank
E) the supplier
  • 6. Which is the main point of an ADJUSTMENT?
A) lose the customer
B) get the customer back
C) provide a solution for the customer
D) provide an explanation to the customer
E) apologize with the customer
  • 7. What can be required in an ORDER LETTER?
A) a product
B) a product or a service
C) neither a product nor a service
D) everything we want
E) a service
  • 8. Which is the paragraph order of the ORDER LETTER?
A) send an order form, attach a check, wish for the best
B) order the product or service, explain why you need it, send payment, hope to receive the supply
C) mention the quotation, order the product or service with detailed information, wish to obtain the supply in the required conditions
D) none of the offered options
E) wish to obtain a supply, ask for a discount, mention the payment terms and the delivery terms
  • 9. Which is the paragraph order of the COMPLAINT LETTER?
A) hope to receive a solution, require an explanation, describe the problem, mention the negative consequences, mention the order
B) refer to the order, express the problem, mention the negative consequences due to the error, require an explanation, demand a solution, hope for the situation to be fixed
C) refer to the order, demand a solution, refer to the order with detailed information, say the negative consequences, hope for the best
D) none of the options offered
E) explain the problem, mention the negative consequences due to the error, refer to the order, demand a solution, threat the supplier
  • 10. Which is the paragraph order of the ADJUSTMENT LETTER?
A) refer to the complaint, apologize for the error, provide an explanation, mention that the situation barely happens in the company, offer a responsible solution, keep the customer in your portfolio
B) apologize for the error, provide an explanation and a solution, mention that those situations never happen in your company,
C) explain what happended, say you are sorry, mention those errors never happen, and offe a solution to bring the customer back
D) refer to the complaint, offer a solution, hope for the customer to be satisfied with the solution, explain the problem, apologize for everything
E) hope that the client continues to trust your company, offer a responsible solution, apologize for the error and provide an explanation, mentioning that those errors barely happen and refer to the complaint
  • 11. Which is the paragraph order of an ACKNOWLEDGEMENT LETTER?
A) refer to the order, confirm or deny the order, establish shipping/delivery/payment terms, attach/mention invoice, prompt the reader to enjoy the supply or service.
B) order the product or service, get the data for the invoice and confirm the prices, say if you have or do not have the product in stock
C) none of the provided options
D) refer to the order, promt the reader to enjoy the supply and confirm or deny what the customer required in the order
E) hope the reader enjoys the product or service, confirm or deny the order, mention when the supply will be carried out or not, establish the payment form and refer to the order
  • 12. Who sends a CREDIT APPLICATION letter?
A) none of the options
B) the supplier
C) the reference
D) the creditor
E) the customer
  • 13. Which is the main objective of the CREDIT APPLICATION LETTER?
A) none of the options
B) to require a payment
C) to request a credit
D) to credit an amount of money
E) to apply a credit
  • 14. Which is the paragraph order of a CREDIT APPLICATION LETTER?
A) explain the project or purpose, require the credit and mention the amount/proposed time of payment, provide references, hope for the credit to be granted
B) apply for the credit and ask if the creditor wishes to obtain any information.
C) none of the options
D) mention that you need a credit, explain why, say the interest rate you wish to pay and the conditions, wait for the credit application form
E) establish the purpose of the money, deny the credit, provide credit references and hope for the best
  • 15. What is it to "grant" a credit?
A) neutral answer to a credit application
B) positive answer to a credit application
C) investigate the process of a credit application
D) continue the process of a credit application
E) negative answer to a credit application
  • 16. What is the purpose of a collection letter?
A) to bill a service
B) to obtain a due payment
C) to get a credit
D) to credit an account
E) to collect things
  • 17. The following paragraph order corresponds to ...: 1) Describe the project 2) Request the credit line or loan 3) provide references 4) hope for a positive answer.
A) credit reference request
B) credit denial
C) credit reference
D) credit granting
E) credit application
  • 18. Why is it important to keep a good credit record?
A) because cash basis is better
B) because credit is no good
C) because payign is unnecessary
D) because nobody will ever grant you credit again
E) because the company wins
  • 19. 1) refer to the credit application, 2) provide an excuse for not granting the credit, 3) hope to continue with business on cash basis. IS THE PARAGRAPH ORDER OF....
A) credit reference letter
B) credit reference request
C) credit granting
D) credit denial
E) credit application letter
  • 20. The letter that asks for data on the credit behavior of a customer is called...
A) positive references
B) credit reference
C) credit reference request
D) negative references
E) neutral references
  • 21. Why do banks and service/product companies give credit to their customers?
A) they do not take risks
B) they like to lose money
C) they take the risk to make their businesses grow
D) they know for sure that the customers will pay
E) they like to take risks
  • 22. Why do negative credit references damage the credit records of a company?
A) because they are bad things about the feelings of the potential customer
B) because they give the idea to the potential creditor that they have a negative impression
C) because they say that no money is in their pockets and that they are poor.
D) because they limit the possibility of having someone taking a risk on them.
E) because they translate the negative attitude of the potential customer to the potential creditor
  • 23. Which is the main objective of a credit reference request?
A) to ask for references
B) to verify if the customer is interested in our company
C) to give negative references
D) to give positive references
E) to refer to the ideas of the potential customer
  • 24. Why should credit references be confidential?
A) because they are positive
B) because the client must not know what we referred about them
C) because public news are of bad taste
D) because all other customers will ask for credits
E) because they are negative
  • 25. In what credit letter do we state the terms and conditions of an authorized loan or credit line?
A) credit granting
B) credit application
C) credit denial
D) credit reference request
E) credit reference
  • 26. Which commercial document is the one that leaves a blank or empty fields for the data on the inside address?
A) the payment letter
B) the circular letter
C) the collection letter
D) the memorandum
E) the report
  • 27. Which document is used for communications INSIDE the company?
A) the payment letter
B) the circular letter
C) the memorandum
D) the collection letter
E) the credit reference letter
  • 28. Which is the most practical form to pay to a supplier of products or services?
A) money order attachmenet to the payment letter.
B) deposit to a bank branch that is far away.
C) electronic transference from one bank to another.
D) cash attachment to the payment letter.
E) check attachment to the payment letter.
  • 29. Which collection letter offers the possibility to re-negotiate payment terms?
A) friendly reminder
B) collection e-mail
C) ultimatum
D) formal collection
E) collection calls
  • 30. Which collection letter threatens the debtor with legal action if he/she does not pay?
A) ultimatum
B) formal collection
C) collection e-mail
D) collection calls
E) friendly reminder
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