UNIT TEST 4 - COMMERCIAL CORRESPONDENCE
  • 1. What situations arise a COMPLAINT LETTER?
A) bad product, confused product, error in the address
B) bad product, bad service, delay, invoicing error
C) bad product, payment terms, credit delay
D) delay, bad service, wrong quantity
E) bad attitude, less taxes, wrong quantity
  • 2. Why do companies use ACKNOWLEDGEMENT LETTERS?
A) to acknowledge receipt
B) to provide information
C) to confirm or negotiate the order
D) to request information
E) to inform about prices and data
  • 3. Who sends the ORDER LETTER?
A) the transportation
B) the creditor
C) the supplier
D) the customer
E) the bank
  • 4. Who receives the CREDIT APPLICATION LETTER?
A) the reference
B) the customer
C) the people
D) the supplier
E) the transportation
  • 5. Who receives the ORDER LETTER?
A) the transportation
B) the creditor
C) the customer
D) the bank
E) the supplier
  • 6. Which is the main point of an ADJUSTMENT?
A) lose the customer
B) provide a solution for the customer
C) apologize with the customer
D) get the customer back
E) provide an explanation to the customer
  • 7. What can be required in an ORDER LETTER?
A) a product or a service
B) everything we want
C) a service
D) a product
E) neither a product nor a service
  • 8. Which is the paragraph order of the ORDER LETTER?
A) send an order form, attach a check, wish for the best
B) wish to obtain a supply, ask for a discount, mention the payment terms and the delivery terms
C) mention the quotation, order the product or service with detailed information, wish to obtain the supply in the required conditions
D) order the product or service, explain why you need it, send payment, hope to receive the supply
E) none of the offered options
  • 9. Which is the paragraph order of the COMPLAINT LETTER?
A) hope to receive a solution, require an explanation, describe the problem, mention the negative consequences, mention the order
B) none of the options offered
C) refer to the order, express the problem, mention the negative consequences due to the error, require an explanation, demand a solution, hope for the situation to be fixed
D) explain the problem, mention the negative consequences due to the error, refer to the order, demand a solution, threat the supplier
E) refer to the order, demand a solution, refer to the order with detailed information, say the negative consequences, hope for the best
  • 10. Which is the paragraph order of the ADJUSTMENT LETTER?
A) refer to the complaint, offer a solution, hope for the customer to be satisfied with the solution, explain the problem, apologize for everything
B) apologize for the error, provide an explanation and a solution, mention that those situations never happen in your company,
C) explain what happended, say you are sorry, mention those errors never happen, and offe a solution to bring the customer back
D) refer to the complaint, apologize for the error, provide an explanation, mention that the situation barely happens in the company, offer a responsible solution, keep the customer in your portfolio
E) hope that the client continues to trust your company, offer a responsible solution, apologize for the error and provide an explanation, mentioning that those errors barely happen and refer to the complaint
  • 11. Which is the paragraph order of an ACKNOWLEDGEMENT LETTER?
A) refer to the order, confirm or deny the order, establish shipping/delivery/payment terms, attach/mention invoice, prompt the reader to enjoy the supply or service.
B) refer to the order, promt the reader to enjoy the supply and confirm or deny what the customer required in the order
C) hope the reader enjoys the product or service, confirm or deny the order, mention when the supply will be carried out or not, establish the payment form and refer to the order
D) order the product or service, get the data for the invoice and confirm the prices, say if you have or do not have the product in stock
E) none of the provided options
  • 12. Who sends a CREDIT APPLICATION letter?
A) the supplier
B) the customer
C) the reference
D) none of the options
E) the creditor
  • 13. Which is the main objective of the CREDIT APPLICATION LETTER?
A) to require a payment
B) to request a credit
C) none of the options
D) to apply a credit
E) to credit an amount of money
  • 14. Which is the paragraph order of a CREDIT APPLICATION LETTER?
A) apply for the credit and ask if the creditor wishes to obtain any information.
B) none of the options
C) establish the purpose of the money, deny the credit, provide credit references and hope for the best
D) explain the project or purpose, require the credit and mention the amount/proposed time of payment, provide references, hope for the credit to be granted
E) mention that you need a credit, explain why, say the interest rate you wish to pay and the conditions, wait for the credit application form
  • 15. What is it to "grant" a credit?
A) negative answer to a credit application
B) neutral answer to a credit application
C) investigate the process of a credit application
D) positive answer to a credit application
E) continue the process of a credit application
  • 16. What is the purpose of a collection letter?
A) to credit an account
B) to obtain a due payment
C) to collect things
D) to get a credit
E) to bill a service
  • 17. The following paragraph order corresponds to ...: 1) Describe the project 2) Request the credit line or loan 3) provide references 4) hope for a positive answer.
A) credit application
B) credit reference
C) credit granting
D) credit reference request
E) credit denial
  • 18. Why is it important to keep a good credit record?
A) because cash basis is better
B) because nobody will ever grant you credit again
C) because the company wins
D) because payign is unnecessary
E) because credit is no good
  • 19. 1) refer to the credit application, 2) provide an excuse for not granting the credit, 3) hope to continue with business on cash basis. IS THE PARAGRAPH ORDER OF....
A) credit denial
B) credit reference request
C) credit reference letter
D) credit application letter
E) credit granting
  • 20. The letter that asks for data on the credit behavior of a customer is called...
A) negative references
B) positive references
C) neutral references
D) credit reference request
E) credit reference
  • 21. Why do banks and service/product companies give credit to their customers?
A) they like to lose money
B) they know for sure that the customers will pay
C) they take the risk to make their businesses grow
D) they do not take risks
E) they like to take risks
  • 22. Why do negative credit references damage the credit records of a company?
A) because they give the idea to the potential creditor that they have a negative impression
B) because they translate the negative attitude of the potential customer to the potential creditor
C) because they are bad things about the feelings of the potential customer
D) because they limit the possibility of having someone taking a risk on them.
E) because they say that no money is in their pockets and that they are poor.
  • 23. Which is the main objective of a credit reference request?
A) to verify if the customer is interested in our company
B) to ask for references
C) to give positive references
D) to refer to the ideas of the potential customer
E) to give negative references
  • 24. Why should credit references be confidential?
A) because they are positive
B) because they are negative
C) because all other customers will ask for credits
D) because public news are of bad taste
E) because the client must not know what we referred about them
  • 25. In what credit letter do we state the terms and conditions of an authorized loan or credit line?
A) credit granting
B) credit reference
C) credit denial
D) credit reference request
E) credit application
  • 26. Which commercial document is the one that leaves a blank or empty fields for the data on the inside address?
A) the report
B) the memorandum
C) the circular letter
D) the collection letter
E) the payment letter
  • 27. Which document is used for communications INSIDE the company?
A) the circular letter
B) the collection letter
C) the credit reference letter
D) the memorandum
E) the payment letter
  • 28. Which is the most practical form to pay to a supplier of products or services?
A) check attachment to the payment letter.
B) cash attachment to the payment letter.
C) money order attachmenet to the payment letter.
D) deposit to a bank branch that is far away.
E) electronic transference from one bank to another.
  • 29. Which collection letter offers the possibility to re-negotiate payment terms?
A) friendly reminder
B) formal collection
C) collection e-mail
D) collection calls
E) ultimatum
  • 30. Which collection letter threatens the debtor with legal action if he/she does not pay?
A) collection e-mail
B) formal collection
C) friendly reminder
D) ultimatum
E) collection calls
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