UNIT TEST 4 - COMMERCIAL CORRESPONDENCE
  • 1. What situations arise a COMPLAINT LETTER?
A) bad product, bad service, delay, invoicing error
B) bad attitude, less taxes, wrong quantity
C) bad product, confused product, error in the address
D) bad product, payment terms, credit delay
E) delay, bad service, wrong quantity
  • 2. Why do companies use ACKNOWLEDGEMENT LETTERS?
A) to request information
B) to inform about prices and data
C) to confirm or negotiate the order
D) to provide information
E) to acknowledge receipt
  • 3. Who sends the ORDER LETTER?
A) the transportation
B) the creditor
C) the supplier
D) the bank
E) the customer
  • 4. Who receives the CREDIT APPLICATION LETTER?
A) the supplier
B) the reference
C) the transportation
D) the people
E) the customer
  • 5. Who receives the ORDER LETTER?
A) the supplier
B) the customer
C) the bank
D) the creditor
E) the transportation
  • 6. Which is the main point of an ADJUSTMENT?
A) provide an explanation to the customer
B) get the customer back
C) apologize with the customer
D) provide a solution for the customer
E) lose the customer
  • 7. What can be required in an ORDER LETTER?
A) everything we want
B) a product or a service
C) neither a product nor a service
D) a service
E) a product
  • 8. Which is the paragraph order of the ORDER LETTER?
A) mention the quotation, order the product or service with detailed information, wish to obtain the supply in the required conditions
B) none of the offered options
C) order the product or service, explain why you need it, send payment, hope to receive the supply
D) wish to obtain a supply, ask for a discount, mention the payment terms and the delivery terms
E) send an order form, attach a check, wish for the best
  • 9. Which is the paragraph order of the COMPLAINT LETTER?
A) explain the problem, mention the negative consequences due to the error, refer to the order, demand a solution, threat the supplier
B) none of the options offered
C) refer to the order, express the problem, mention the negative consequences due to the error, require an explanation, demand a solution, hope for the situation to be fixed
D) hope to receive a solution, require an explanation, describe the problem, mention the negative consequences, mention the order
E) refer to the order, demand a solution, refer to the order with detailed information, say the negative consequences, hope for the best
  • 10. Which is the paragraph order of the ADJUSTMENT LETTER?
A) refer to the complaint, apologize for the error, provide an explanation, mention that the situation barely happens in the company, offer a responsible solution, keep the customer in your portfolio
B) refer to the complaint, offer a solution, hope for the customer to be satisfied with the solution, explain the problem, apologize for everything
C) explain what happended, say you are sorry, mention those errors never happen, and offe a solution to bring the customer back
D) hope that the client continues to trust your company, offer a responsible solution, apologize for the error and provide an explanation, mentioning that those errors barely happen and refer to the complaint
E) apologize for the error, provide an explanation and a solution, mention that those situations never happen in your company,
  • 11. Which is the paragraph order of an ACKNOWLEDGEMENT LETTER?
A) none of the provided options
B) refer to the order, promt the reader to enjoy the supply and confirm or deny what the customer required in the order
C) hope the reader enjoys the product or service, confirm or deny the order, mention when the supply will be carried out or not, establish the payment form and refer to the order
D) order the product or service, get the data for the invoice and confirm the prices, say if you have or do not have the product in stock
E) refer to the order, confirm or deny the order, establish shipping/delivery/payment terms, attach/mention invoice, prompt the reader to enjoy the supply or service.
  • 12. Who sends a CREDIT APPLICATION letter?
A) the reference
B) the supplier
C) the customer
D) none of the options
E) the creditor
  • 13. Which is the main objective of the CREDIT APPLICATION LETTER?
A) to require a payment
B) to credit an amount of money
C) none of the options
D) to request a credit
E) to apply a credit
  • 14. Which is the paragraph order of a CREDIT APPLICATION LETTER?
A) none of the options
B) mention that you need a credit, explain why, say the interest rate you wish to pay and the conditions, wait for the credit application form
C) apply for the credit and ask if the creditor wishes to obtain any information.
D) establish the purpose of the money, deny the credit, provide credit references and hope for the best
E) explain the project or purpose, require the credit and mention the amount/proposed time of payment, provide references, hope for the credit to be granted
  • 15. What is it to "grant" a credit?
A) continue the process of a credit application
B) neutral answer to a credit application
C) negative answer to a credit application
D) positive answer to a credit application
E) investigate the process of a credit application
  • 16. What is the purpose of a collection letter?
A) to collect things
B) to credit an account
C) to bill a service
D) to obtain a due payment
E) to get a credit
  • 17. The following paragraph order corresponds to ...: 1) Describe the project 2) Request the credit line or loan 3) provide references 4) hope for a positive answer.
A) credit reference request
B) credit reference
C) credit application
D) credit denial
E) credit granting
  • 18. Why is it important to keep a good credit record?
A) because payign is unnecessary
B) because nobody will ever grant you credit again
C) because the company wins
D) because credit is no good
E) because cash basis is better
  • 19. 1) refer to the credit application, 2) provide an excuse for not granting the credit, 3) hope to continue with business on cash basis. IS THE PARAGRAPH ORDER OF....
A) credit denial
B) credit reference letter
C) credit application letter
D) credit granting
E) credit reference request
  • 20. The letter that asks for data on the credit behavior of a customer is called...
A) positive references
B) credit reference
C) credit reference request
D) negative references
E) neutral references
  • 21. Why do banks and service/product companies give credit to their customers?
A) they like to lose money
B) they do not take risks
C) they know for sure that the customers will pay
D) they like to take risks
E) they take the risk to make their businesses grow
  • 22. Why do negative credit references damage the credit records of a company?
A) because they give the idea to the potential creditor that they have a negative impression
B) because they say that no money is in their pockets and that they are poor.
C) because they translate the negative attitude of the potential customer to the potential creditor
D) because they are bad things about the feelings of the potential customer
E) because they limit the possibility of having someone taking a risk on them.
  • 23. Which is the main objective of a credit reference request?
A) to give positive references
B) to ask for references
C) to give negative references
D) to verify if the customer is interested in our company
E) to refer to the ideas of the potential customer
  • 24. Why should credit references be confidential?
A) because all other customers will ask for credits
B) because the client must not know what we referred about them
C) because they are negative
D) because public news are of bad taste
E) because they are positive
  • 25. In what credit letter do we state the terms and conditions of an authorized loan or credit line?
A) credit denial
B) credit reference
C) credit reference request
D) credit application
E) credit granting
  • 26. Which commercial document is the one that leaves a blank or empty fields for the data on the inside address?
A) the report
B) the payment letter
C) the memorandum
D) the collection letter
E) the circular letter
  • 27. Which document is used for communications INSIDE the company?
A) the payment letter
B) the memorandum
C) the credit reference letter
D) the circular letter
E) the collection letter
  • 28. Which is the most practical form to pay to a supplier of products or services?
A) electronic transference from one bank to another.
B) deposit to a bank branch that is far away.
C) money order attachmenet to the payment letter.
D) check attachment to the payment letter.
E) cash attachment to the payment letter.
  • 29. Which collection letter offers the possibility to re-negotiate payment terms?
A) collection e-mail
B) formal collection
C) friendly reminder
D) collection calls
E) ultimatum
  • 30. Which collection letter threatens the debtor with legal action if he/she does not pay?
A) formal collection
B) ultimatum
C) friendly reminder
D) collection e-mail
E) collection calls
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