- 1. A _____________is a specific form of writing that is organized around concisely identifying and examining, issues, events, or findings that have happened in a physical sense, such as events that have occurred within an organization, or findings from a research investigation.
A) Record
B) Blotter
C) Report
- 2. These events can also pertain to events or issues identified within a body of literature
A) Police report
B) Record
C) Report
- 3. A ________ informs the reader simply and objectively about all relevant issues.
A) Report
B) Record
- 4. a document that details all of the facts, circumstances, and timeline of events surrounding an incident.
A) Police report
B) Report
C) Record
- 5. _____________ vary from agency to agency, including the protocol that's to be followed when completing one; however, the general information and function is relatively the same
A) Investigative reports
B) Police reports
C) Police blotter
- 6. The report is written by the responding officer a e responding officer and is turned into the department for review and filing once completed
A) Police reports
B) Investigative reports
C) Police blotter
- 7. The _____________ provide a point of reference for investigating officers, it may also be used by the victim for insurance purposes or by court staff in the event of criminal charges.
A) police report
B) Investigative reports
- 8. Police reports aid prosecutors, defense attorneys, and other law enforcement agencies by providing records of all investigations and serving as source documents for criminal prosecution,
as well as documenting agency actions.
A) Civil Liability Assessment
B) Identification of Criminals
C) Investigative record
D) Court Preparation
E) Statistical Analysis
- 9. Police reports assist police and civilian administrators as well as the campus community by providing statistical information for analysis of crime trends, equipment needs, manpower issues, continued professional training requirements, and assist in the evaluation of officer
performance.
A) Statistical Analysis
B) Court Preparation
C) Investigative record
D) Civil Liability Assessment
E) Identification of Criminals
- 10. Police reports assist with the identification, apprehension and prosecutionof criminals by serving as a source document for filing criminal complaints, by providing a record of all investigations, and providing a basis for additional follow up investigations.
A) Identification of Criminals
B) Investigative Record
C) Civil Liability Assessment
D) Statistical Analysis
E) Court Preparation
- 11. Police reports are essential for risk managers, insurance companies, and civil litigation attorneys for use in determining potential civil liability by documenting events such as accidents or injuries on city, county, or state property, workman's compensation type injuries, as well as to presenting justification for an officer's behavior or actions in a civil complaint or lawsuit against the officer.
A) Civil Liability Assessment
B) Identification of Criminals
C) Investigative Record
D) Court Preparation
- 12. Police reports assist officers prior to or during court appearances by refreshing the officer's memory before testifying, or preparing to provide hearsay testimony at preliminary hearings.
A) Civil Liability Assessment
B) Investigative record
C) Court Preparation
D) Statistical Analysis
- 13. refers to the information whether in its original form or otherwise including documents, signatures, seals, texts, images, sounds, speeches or data compiled, recorded or stored
A) Case record
B) Report
C) Record
- 14. It is the “heart” of any police cords system.
A) Record
B) Case Records
C) Report
- 15. It serves as the basis for an analysis of offenses and the methods by which they are committed.
A) Case record
B) Report
C) Record
D) Police report
- 16. It is the “foundation” record of the police department
A) Complaint sheet
B) Investigative report
C) Police report
- 17. contains the findings and actions taken by the investigating officer based on the inquiries made and by obtaining the available facts of the incident.
A) Investigative Record
B) Complaint Sheet
C) Investigative Report
D) Police Report
- 18. It reflects all information regarding complaints
and reports received by the police from citizens and other agencies or actions taken by the police. also known as the __________________.
A) Police blotter book
B) Investigative reports
C) Daily records of events
- 19. a report on the laboratory examination of the physical evidence gathered in order to supplement the findings of the investigator. (EX. DNA REPORT & DACTYLOSCOPY REPORT etc.)
A) Final or Closing Report
B) Initial or Advance Report
C) Progress or Follow-up Report
D) Technical Report
- 20. is a “complete” written narration of facts based on an exhausted investigation of the case. It is the result of evaluation, summation, analysis of all facts and circumstances of the case. This is written and submitted whenever the case is solved and closed.
A) Final or Closing Report
B) Progress or Follow-up Report
C) Technical Report
D) Initial or Advance Report
- 21. it is the result of the follow-up investigation of a new or fresh case. It is written and submitted every time or whenever any development or progress is accomplished in the follow-up investigation.
A) Technical Report
B) Final or Closing Report
C) Initial or Advance Report
D) Progress or Follow-up Report
- 22. is an advance information on a new or fresh case. is written and submitted immediately after having conducted the initial investigation of the case.
A) Technical Report
B) Progress or Follow-up Report
C) Final or Closing Report
D) Initial or Advance Report
- 23. A case is solved and closed when the offender was arrested; evidence against him was completely gathered to warrant prosecution and witnesses located to testify in the trial.
A) Final or Closing Report
B) Technical Report
C) Progress or Follow-up Report
D) Initial or Advance Report
- 24. a record needed to keep all members of the police force informed concerning police operations, assignments, and administrative functions. (MEMORANDUM & DEPLOYMENT)
A) Accident Report
B) Daily Record of Events
C) Wanted Persons Report
D) Technical report
- 25. a report on persons who are wanted by the police.
A) Wanted Persons Report
B) Daily Record of Events
C) Accident Report
D) Technical report
- 26. an investigation report regarding an accident which includes vehicular accident and damage to property.
A) Wanted Persons Report
B) Accident Report
C) Technical report
D) Daily Record of Events
- 27. Third major division of police records. It provides identification of criminals which includes names, physical characteristics and in some cases photographs.
A) Administrative Records
B) Arrest and Booking Records
C) Miscellaneous Records
D) Identification Records
E) Case Records
- 28. these records maintain the arrest and jail booking report which is require for all persons arrested.
A) Case Records
B) Administrative Records
C) Identification Records
D) Miscellaneous Records
E) Arrest and Booking Records
- 29. essential in administering personnel matters and designed to aid in assignment, promotion, and disciplinary action of personnel.
A) Case Records
B) Arrest and Booking Records
C) Miscellaneous Records
D) Administrative Records
E) Identification Records
- 30. these are records which are not related to the recorded complaints and investigation reports but are essential to the daily police activities.
A) Administrative Records
B) Arrest and Booking Records
C) Identification Records
D) Miscellaneous Records
E) Case Records
- 31. it contains the list of the prisoners in custody which indicates the status and disposition thereof.
A) Prisoner's Property Receipt
B) Booking Report
C) Arrest Report
- 32. it contains the information regarding the full name of the offender, charges and circumstances of arrest.
A) Arrest Report
B) Prisoner's Property Receipt
C) Booking Report
- 33. contains all the information regarding the property taken from the prisoner and accomplished in duplicate.
A) Prisoner's Property Receipt
B) Arrest Report
C) Booking Report
- 34. contains photographic record of the modus operandi of criminals
A) Criminal Specialty
B) Fingerprint Record
- 35. “heart of any identification” system.
A) Modus Operandi
B) Fingerprint Record
C) Criminal Specialty
- 36. Identification records 2 types
A) Criminal Specialty/Modus Operandi (MO) File and Fingerprint Record
B) Civilian Fingerprint and Alien Fingerprint
A) Alien Fingerprint
B) All of these
C) Civilian Fingerprint
D) None of these
- 38. Administrative Records Included :
A) All of these
B) Memoranda, Orders, Policy Files
C) Correspondence File
D) Assignment Record
E) Personnel Records
- 39. Miscellaneous Records examples are included;
A) Property and equipment record
B) Training & Activity records etc.
C) Communication record
D) Logbooks
E) All of these
- 40. These are official written directives or policies issued by authorities within a government body to manage operations, communicate guidelines, or assign responsibilities.
A) Administrative records
B) Administrative cases
C) Administrative issuances
- 41. Administrative issuances they are used by agencies (e.g., PRC, government departments) .
A) All of these
B) to enforce rules
C) None of these
D) procedures
E) administrative actions.
- 42. In many government agencies, administrative issuances fall under the umbrella of ____________ and ___________ the two broad categories recognized by law.
A) Orders and procedurea
B) Orders and regulations
C) Circulars and Orders
- 43. A ____________________ is a document covering administrative details of “temporary or specific”
interest concerning a particular unit, official, or office.
A) Special Orders
B) Memorandum Circulars
C) Administrative Order
D) Memorandum Order
- 44. An __________________ is an official directive that deals with administrative matters and operations within an agency or government office. It deals with internal administrative management or specific actions required for Government operations.
A) Special Orders
B) Memorandum Order
C) Administrative Order
D) Memorandum Circulars
- 45. These are used for matters related to internal administration that a higher authority wants to bring to the attention of all or some offices for information or compliance.
A) Memorandum Order
B) Memorandum Circulars
C) Special Orders
D) Administrative Order
- 46. These are directives addressed to specific personnel for particular administrative tasks, roles, or actions.
A) Administrative Order
B) Special Orders
C) Memorandum Order
D) Memorandum Circulars
- 47. They are common in organizational environments where individual roles need formal documentation for administrative purposes.
A) Memorandum Circulars
B) Memorandum Order
C) Administrative Order
D) Special Orders
- 48. POLICY ON THE PERMANENT ISSUANCE OF
HANDGUN which outlines the procedures and policies governing how PNP handguns are permanently issued to PNP personnel
A) PNP Memorandum Circular No. 2020-031
B) PNP Memorandum Circular No. 2018-033
C) PNP Memorandum Circular No. 2010-022
D) PNP Memorandum Circular No. 2024-012
- 49. Policies and Guidelines on the Issuance and Publication of PNP Orders instructs how General Orders, Special Orders, Letter Orders, Daily Bulletins, and other Orders are properly prepared, numbered, and disseminated within the PNP.
A) PNP Memorandum Circular No. 2024-012
B) PNP Memorandum Circular No. 2020-031
C) PNP Memorandum Circular No. 2018-033
D) PNP Memorandum Circular No. 2010-022
- 50. GUIDELINES AND PROCEDURES IN THE ISSUANCE OF PNP PERSONNEL SERVICE RECORD issued by the Office of the Chief, PNP. It prescribes how PNP personnel can request and receive their PNP service records, including the procedures and compliance requirements for PNP units and personnel.
A) PNP Memorandum Circular No. 2018-033
B) PNP Memorandum Circular No. 2020-031
C) PNP Memorandum Circular No. 2010-022,
D) PNP Memorandum Circular No. 2024-012
- 51. “Special Orders” are described as orders affirming the service of notice and other legal processes issued by the Directorate for Personnel and Records Management (DPRM) or equivalent offices in Police Regional Offices and National Support Units
A) PNP Memorandum Circular No. 2020-031
B) PNP Memorandum Circular No. 2010-022,
C) PNP Memorandum Circular No. 2024-012
D) Special Orders related to legal processes
- 52. Special Orders Key Features:
A) All of these
B) duty changes, temporary roles, or special missions.
C) Usually limited in scope and targeted.
D) Often describe assignments, travel authority,
E) Address individual officers/employees.
- 53. Memorandum Circulars Key Features:
A) May cover information dissemination among departments or staff.
B) All of these
C) Less formal than circulars that cover external parties.
D) Generally for internal notice rather than public directives.
- 54. Memorandum Orders Key Features:
A) Directed to specific individuals or offices rather than the whole agency.
B) Helps coordinate internal administrative affairs.
C) All of these
D) Used mostly for administrative or operational details, often of a temporary character.
- 55. Administrative Orders Key Features:
A) All of these
B) Can prescribe policies and procedures needed to implement or support existing rules or laws within the agency.
C) May relate to specific functional areas within a government unit.
D) Typically focuses on internal administrative actions.
- 56. Circulars Key Features:
A) All of these
B) Issued for policies, guidelines, and procedures.
C) Can have general application — within the agency or even extending outward depending on authority.
D) Often used for implementing operational guidelines or supplementing laws.
- 57. These are official documents that prescribe policies, rules, procedures, or general information directed to internal staff or the public for guidance and compliance. (EX. SOP)
A) Administrative Order
B) Administrative issuances
C) Circulars
D) Memorandum Orders
- 58. Memorandum Orders are common Uses:
A) Short-term directives.
B) Internal escalations.
C) Assignments of tasks.
D) All of these
- 59. While specific PNP Memorandum Orders by number are often _______________ and _______________ the concept appears in PNP administrative guidelines.
A) internal/operational and “not always publicly posted”
B) internal/operational and “always publicly posted”,
- 60. used in the Philippine National Police include police blotter report, incident reports (e.g. vehicular accidents), spot reports, initial investigation report, progress and final report and after operation report.
A) OPERATIONAL REPORTS
B) ADMINISTRATIVE REPORTS
- 61. are written solely for intra-agency use as basis for administrative decisions. The focus of this book is on narrative report writing in the public safety service and on different reports and formats used.
A) ADMINISTRATIVE REPORTS
B) OPERATIONAL REPORTS
- 62. These are written in narrative form and are important documents in the administration of justice as they are used in the prosecution of cases before the court of justice.
A) OPERATIONAL REPORTS
B) ADMINISTRATIVE REPORTS
- 63. These are normally done in the course of performing duties involving public safety and maintenance of peace and order.
A) OPERATIONAL REPORTS
B) ADMINISTRATIVE REPORTS
- 64. An example is an accomplishment report which explains how fiscal and logistical resources are used, and which serves as basis for future budget requests.
A) OPERATIONAL REPORTS
B) ADMINISTRATIVE REPORTS
- 65. This type of report may also be used in inter-agency conferences or activities aimed at a common purpose.
A) OPERATIONAL REPORTS
B) ADMINISTRATIVE REPORTS
- 66. It can also be used to answer public queries or to obtain cooperation and support in agency programs and policies. Aside from the accomplishment’s reports, after-seminar training reports also belong to this category.
A) ADMINISTRATIVE REPORTS
B) OPERATIONAL REPORTS
- 67. The focus of this book is on narrative report writing in the public safety service and on different reports and formats used.
A) OPERATIONAL REPORTS
B) ADMINISTRATIVE REPORTS
- 68. Following the standard format of communication and official reports emanating from public offices, public safety agencies such as :
A) Philippine National Police,
B) All of these
C) Management and Penology,
D) Bureau of Fire Protection and Bureau of Jail
- 69. the accepted format in the preparation of reports and inter-agency correspondence.
A) have officially adopted the Memorandum type
B) have officially adopted the Memorandum Order
- 70. Common practice of inter-office communication in the police service is the memorandum. Interpreted the simplest way, a memorandum is _______________________.
A) A note to help the memory
B) A note to help the mind
C) A note to assist the memory
- 71. A memorandum may be general in application, _____________________ by, or information of a majority of all the officers and members of the police organization
A) requiring compliance
B) Necessarily compliance
C) Needed compliance
- 72. may issue administrative instructions in the form of a memorandum.
A) Police executives
B) Police organization
C) Chief executives
- 73. Subordinate officials may use this form, only on matters advisory or informative in nature.
A) CIRCULAR
B) MEMORANDUM
C) ORDER
- 74. is presently resorting to a "bottom line" technique to enable the police executives to know right away what had been done about the problem at hand.
A) CIRCULAR
B) ORDER
C) MEMORANDUM
- 75. One thing to remember, we use the word ____________________ when the correspondence is intended to be sent to higher office or officer.
A) MEMORANDUM FOR
B) MEMORANDUM TO
- 76. A subordinate police officer writing a memorandum to a “higher police officer” uses a more formal tone, i.e., "For info and request acknowledge." In this kind of memorandum, we use the word ________________ as our addressee.
A) MEMORANDUM TO
B) MEMORANDUM FOR
- 77. From a writer sending a memorandum to somebody of “equal rank”, the tone is casually personal, i.e., "The undersigned noticed changes in We again used the word "_________________" as our addressee.
or officer.
A) MEMORANDUM TO
B) MEMORANDUM FOR
- 78. From a chief of office “to his subordinates”, the tone is impersonal, i.e., "For guidance and strict compliance." We often used the word "_________________" as addressee in this kind of memorandum.
A) MEMORANDUM FOR
B) MEMORANDUM TO
- 79. adopts memoranda in the following general usage: to inform; to answer; to record a significant event; special reports; basic transmittals, and for some other purposes.
A) Police executive
B) Police organization
C) Chief executive
- 80. These are the file reference or office symbol, addressee to whom the letter is being sent, channel through which the letter will
pass, addressor, subject and date.
A) Complimentary Ending
B) The Body
C) Enclosure
D) TheHeading
- 81. the letter is the message itself. It is the substance of the typed letter as distinct from the formal beginning and ending.
A) The Body
B) Enclosure
C) The Heading
D) Complimentary Ending
- 82. Like in business letter, there is also a closing portion in this type of communication.
A) Complementary Ending
B) The Body
C) Enclosure
D) The Heading
- 83. These are supplementary documents which are sent with communications to provide H additional information. When a letter has one or more enclosures, this fact is entered at the left 1 side of the page.
A) The Heading
B) Complementary Ending
C) The Body
D) Enclosure
- 84. All the materials above the first line of the body comprise the Heading.
A) Enclosure
B) The Heading
C) The Body
D) Complementary Ending
- 85. It consists of the Authority Line (if used), signature, list of enclosures, and list of copies.
A) Enclosure
B) The Body
C) Complementary Ending
D) The Heading
- 86. This refers to the material found below the last paragraph of the body.
A) Enclosure
B) Complementary Ending
C) The Body
D) The Heading
- 87. The use of the third person, such as "the undersigned", "this unit" or "this office", is prescribed to achieve objectivity.
A) The Heading
B) Enclosure
C) Complimentary Ending
D) The Body
- 88. This part of the letter is single-spaced.
A) Enclosure
B) Complimentary Ending
C) The Body
D) The Heading
- 89. It will be shown when the correspondence is signed for the chief or head of office by an individual authorized to do so.
A) Signature
B) Authority line
- 90. contains the name of the officer, signed in ink (black or blue-black, never blue or any other color); the name being typed, stamped or printed in capital letters identical with the written name, the officer's rank or service and title or designation.
A) Signature
B) Authority line
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