UNIT TEST 4 - COMMERCIAL CORRESPONDENCE
  • 1. What situations arise a COMPLAINT LETTER?
A) delay, bad service, wrong quantity
B) bad product, payment terms, credit delay
C) bad product, confused product, error in the address
D) bad product, bad service, delay, invoicing error
E) bad attitude, less taxes, wrong quantity
  • 2. Why do companies use ACKNOWLEDGEMENT LETTERS?
A) to inform about prices and data
B) to confirm or negotiate the order
C) to request information
D) to acknowledge receipt
E) to provide information
  • 3. Who sends the ORDER LETTER?
A) the bank
B) the transportation
C) the customer
D) the supplier
E) the creditor
  • 4. Who receives the CREDIT APPLICATION LETTER?
A) the customer
B) the supplier
C) the people
D) the transportation
E) the reference
  • 5. Who receives the ORDER LETTER?
A) the supplier
B) the creditor
C) the transportation
D) the customer
E) the bank
  • 6. Which is the main point of an ADJUSTMENT?
A) apologize with the customer
B) provide a solution for the customer
C) lose the customer
D) provide an explanation to the customer
E) get the customer back
  • 7. What can be required in an ORDER LETTER?
A) a service
B) neither a product nor a service
C) a product
D) a product or a service
E) everything we want
  • 8. Which is the paragraph order of the ORDER LETTER?
A) none of the offered options
B) wish to obtain a supply, ask for a discount, mention the payment terms and the delivery terms
C) order the product or service, explain why you need it, send payment, hope to receive the supply
D) send an order form, attach a check, wish for the best
E) mention the quotation, order the product or service with detailed information, wish to obtain the supply in the required conditions
  • 9. Which is the paragraph order of the COMPLAINT LETTER?
A) refer to the order, express the problem, mention the negative consequences due to the error, require an explanation, demand a solution, hope for the situation to be fixed
B) none of the options offered
C) refer to the order, demand a solution, refer to the order with detailed information, say the negative consequences, hope for the best
D) explain the problem, mention the negative consequences due to the error, refer to the order, demand a solution, threat the supplier
E) hope to receive a solution, require an explanation, describe the problem, mention the negative consequences, mention the order
  • 10. Which is the paragraph order of the ADJUSTMENT LETTER?
A) hope that the client continues to trust your company, offer a responsible solution, apologize for the error and provide an explanation, mentioning that those errors barely happen and refer to the complaint
B) apologize for the error, provide an explanation and a solution, mention that those situations never happen in your company,
C) refer to the complaint, offer a solution, hope for the customer to be satisfied with the solution, explain the problem, apologize for everything
D) explain what happended, say you are sorry, mention those errors never happen, and offe a solution to bring the customer back
E) refer to the complaint, apologize for the error, provide an explanation, mention that the situation barely happens in the company, offer a responsible solution, keep the customer in your portfolio
  • 11. Which is the paragraph order of an ACKNOWLEDGEMENT LETTER?
A) hope the reader enjoys the product or service, confirm or deny the order, mention when the supply will be carried out or not, establish the payment form and refer to the order
B) none of the provided options
C) refer to the order, promt the reader to enjoy the supply and confirm or deny what the customer required in the order
D) refer to the order, confirm or deny the order, establish shipping/delivery/payment terms, attach/mention invoice, prompt the reader to enjoy the supply or service.
E) order the product or service, get the data for the invoice and confirm the prices, say if you have or do not have the product in stock
  • 12. Who sends a CREDIT APPLICATION letter?
A) the creditor
B) the reference
C) the customer
D) none of the options
E) the supplier
  • 13. Which is the main objective of the CREDIT APPLICATION LETTER?
A) to credit an amount of money
B) none of the options
C) to require a payment
D) to apply a credit
E) to request a credit
  • 14. Which is the paragraph order of a CREDIT APPLICATION LETTER?
A) mention that you need a credit, explain why, say the interest rate you wish to pay and the conditions, wait for the credit application form
B) explain the project or purpose, require the credit and mention the amount/proposed time of payment, provide references, hope for the credit to be granted
C) none of the options
D) establish the purpose of the money, deny the credit, provide credit references and hope for the best
E) apply for the credit and ask if the creditor wishes to obtain any information.
  • 15. What is it to "grant" a credit?
A) continue the process of a credit application
B) neutral answer to a credit application
C) negative answer to a credit application
D) positive answer to a credit application
E) investigate the process of a credit application
  • 16. What is the purpose of a collection letter?
A) to get a credit
B) to bill a service
C) to credit an account
D) to collect things
E) to obtain a due payment
  • 17. The following paragraph order corresponds to ...: 1) Describe the project 2) Request the credit line or loan 3) provide references 4) hope for a positive answer.
A) credit application
B) credit granting
C) credit denial
D) credit reference request
E) credit reference
  • 18. Why is it important to keep a good credit record?
A) because payign is unnecessary
B) because the company wins
C) because nobody will ever grant you credit again
D) because credit is no good
E) because cash basis is better
  • 19. 1) refer to the credit application, 2) provide an excuse for not granting the credit, 3) hope to continue with business on cash basis. IS THE PARAGRAPH ORDER OF....
A) credit reference letter
B) credit reference request
C) credit granting
D) credit denial
E) credit application letter
  • 20. The letter that asks for data on the credit behavior of a customer is called...
A) credit reference request
B) negative references
C) positive references
D) neutral references
E) credit reference
  • 21. Why do banks and service/product companies give credit to their customers?
A) they like to take risks
B) they take the risk to make their businesses grow
C) they do not take risks
D) they know for sure that the customers will pay
E) they like to lose money
  • 22. Why do negative credit references damage the credit records of a company?
A) because they give the idea to the potential creditor that they have a negative impression
B) because they limit the possibility of having someone taking a risk on them.
C) because they translate the negative attitude of the potential customer to the potential creditor
D) because they say that no money is in their pockets and that they are poor.
E) because they are bad things about the feelings of the potential customer
  • 23. Which is the main objective of a credit reference request?
A) to verify if the customer is interested in our company
B) to refer to the ideas of the potential customer
C) to give negative references
D) to ask for references
E) to give positive references
  • 24. Why should credit references be confidential?
A) because all other customers will ask for credits
B) because public news are of bad taste
C) because they are positive
D) because the client must not know what we referred about them
E) because they are negative
  • 25. In what credit letter do we state the terms and conditions of an authorized loan or credit line?
A) credit reference request
B) credit granting
C) credit application
D) credit reference
E) credit denial
  • 26. Which commercial document is the one that leaves a blank or empty fields for the data on the inside address?
A) the collection letter
B) the report
C) the circular letter
D) the memorandum
E) the payment letter
  • 27. Which document is used for communications INSIDE the company?
A) the memorandum
B) the circular letter
C) the payment letter
D) the credit reference letter
E) the collection letter
  • 28. Which is the most practical form to pay to a supplier of products or services?
A) money order attachmenet to the payment letter.
B) cash attachment to the payment letter.
C) electronic transference from one bank to another.
D) check attachment to the payment letter.
E) deposit to a bank branch that is far away.
  • 29. Which collection letter offers the possibility to re-negotiate payment terms?
A) friendly reminder
B) ultimatum
C) formal collection
D) collection e-mail
E) collection calls
  • 30. Which collection letter threatens the debtor with legal action if he/she does not pay?
A) collection e-mail
B) friendly reminder
C) formal collection
D) ultimatum
E) collection calls
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