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SS3 OFFICE PRACTICE
  • 1. The document that tells members when and where a meeting will hold is called ____.
A) Notice
B) Minutes
C) Report
D) Agenda
  • 2. The list of items to be discussed in a meeting is the ____.
A) Notice
B) Resolution
C) Motion
D) Agenda
  • 3. The minimum number of people needed to begin a meeting is called ____.
A) Panel
B) Proxy
C) Quorum
D) Vote
  • 4. The formal record of decisions and actions taken at a meeting is called ____.
A) Motion
B) Agenda
C) Minutes
D) Notice
  • 5. A formal proposal made during a meeting is known as a ____.
A) Letter
B) Question
C) Motion
D) Agenda
  • 6. Adjournment” means ____.
A) To vote
B) To close a meeting
C) To start a meeting
D) To postpone
  • 7. A person who attends a meeting on behalf of another member is a ____.
A) Proxy
B) Chairman
C) Representative
D) Secretary
  • 8. The officer who controls and directs the meeting is the ____.
A) Treasurer
B) Chairman
C) Committee member
D) Auditor
  • 9. One major role of the secretary is to ____.
A) Approve motions
B) Record minutes
C) Maintain order
D) Vote on every issue
  • 10. The section of a report that gives the purpose of writing is called ____.
A) Title
B) Body
C) Introduction
D) Conclusion
  • 11. The process of following up on decisions taken at a meeting is ____.
A) Voting
B) Reporting
C) Discussion
D) Implementation
  • 12. The chairman ensures the meeting starts on time by ____.
A) Writing minutes
B) Calling the meeting to order
C) Closing the meeting
D) Voting
  • 13. Matters arising deals with ____.
A) New topics
B) Visitor’s report
C) Financial records
D) Previous issues
  • 14. A decision agreed upon by members during a meeting is a ____.
A) Letter
B) Conclusion
C) Resolution
D) Proposal
  • 15. One quality of a good report is ____.
A) Clear language
B) Lengthy information
C) Unnecessary stories
D) Slang
  • 16. A meeting held once a year is called ____.
A) Staff meeting
B) Committee meeting
C) Board meeting
D) Annual general meeting
  • 17. Which of these is a procedure during a meeting?
A) Typing agenda
B) Writing reports
C) Sending notices
D) Reading minutes
  • 18. The body of a report contains ____.
A) Detailed information and findings
B) Agenda items
C) The date only
D) The writer’s name
  • 19. The chairman summarizing decisions is part of his ____.
A) Financial duty
B) Secretarial duty
C) Voting right
D) Leadership role
  • 20. The officer who handles official correspondence is the ____.
A) Chairman
B) Manager
C) Secretary
D) Treasurer
  • 21. A meeting cannot begin without the ____.
A) Agenda
B) Quorum
C) Proxy
D) Reporter
  • 22. A short written report used within an office is called a ____.
A) Form
B) Memo
C) Notice
D) Minute
  • 23. A person who ensures that members follow the agenda is the ____.
A) Clerk
B) Secretary
C) Chairman
D) Speaker
  • 24. One major procedure after the meeting is to ____.
A) Take attendance
B) Send agenda
C) Read minutes
D) Prepare minutes
  • 25. A term used to describe new topics introduced during a meeting is ____.
A) Introduction
B) Proxy
C) A.O.B
D) Letter
  • 26. The section of a report that suggests what should be done next is ____.
A) Body
B) Conclusion
C) Heading
D) Recommendation
  • 27. Which of these is NOT a meeting terminology?
A) Motion
B) Quorum
C) Agenda
D) Essay
  • 28. The chairman maintains order by ____.
A) Keeping records
B) Sending notices
C) Typing documents
D) Controlling discussions
  • 29. Minutes of a meeting are written by the ____.
A) Manager
B) Chairman
C) Secretary
D) Treasurer
  • 30. A report must be ____.
A) One-sided
B) Emotional
C) Objective
D) Confusing
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