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SS3 OFFICE PRACTICE
  • 1. The document that tells members when and where a meeting will hold is called ____.
A) Report
B) Minutes
C) Notice
D) Agenda
  • 2. The list of items to be discussed in a meeting is the ____.
A) Notice
B) Motion
C) Agenda
D) Resolution
  • 3. The minimum number of people needed to begin a meeting is called ____.
A) Panel
B) Proxy
C) Quorum
D) Vote
  • 4. The formal record of decisions and actions taken at a meeting is called ____.
A) Agenda
B) Notice
C) Minutes
D) Motion
  • 5. A formal proposal made during a meeting is known as a ____.
A) Motion
B) Letter
C) Agenda
D) Question
  • 6. Adjournment” means ____.
A) To postpone
B) To start a meeting
C) To vote
D) To close a meeting
  • 7. A person who attends a meeting on behalf of another member is a ____.
A) Secretary
B) Proxy
C) Representative
D) Chairman
  • 8. The officer who controls and directs the meeting is the ____.
A) Committee member
B) Chairman
C) Treasurer
D) Auditor
  • 9. One major role of the secretary is to ____.
A) Maintain order
B) Record minutes
C) Vote on every issue
D) Approve motions
  • 10. The section of a report that gives the purpose of writing is called ____.
A) Conclusion
B) Introduction
C) Body
D) Title
  • 11. The process of following up on decisions taken at a meeting is ____.
A) Implementation
B) Discussion
C) Voting
D) Reporting
  • 12. The chairman ensures the meeting starts on time by ____.
A) Calling the meeting to order
B) Writing minutes
C) Closing the meeting
D) Voting
  • 13. Matters arising deals with ____.
A) Financial records
B) Visitor’s report
C) New topics
D) Previous issues
  • 14. A decision agreed upon by members during a meeting is a ____.
A) Conclusion
B) Resolution
C) Proposal
D) Letter
  • 15. One quality of a good report is ____.
A) Unnecessary stories
B) Lengthy information
C) Slang
D) Clear language
  • 16. A meeting held once a year is called ____.
A) Board meeting
B) Annual general meeting
C) Staff meeting
D) Committee meeting
  • 17. Which of these is a procedure during a meeting?
A) Typing agenda
B) Reading minutes
C) Sending notices
D) Writing reports
  • 18. The body of a report contains ____.
A) The date only
B) Detailed information and findings
C) The writer’s name
D) Agenda items
  • 19. The chairman summarizing decisions is part of his ____.
A) Voting right
B) Leadership role
C) Financial duty
D) Secretarial duty
  • 20. The officer who handles official correspondence is the ____.
A) Chairman
B) Manager
C) Secretary
D) Treasurer
  • 21. A meeting cannot begin without the ____.
A) Proxy
B) Reporter
C) Quorum
D) Agenda
  • 22. A short written report used within an office is called a ____.
A) Notice
B) Minute
C) Form
D) Memo
  • 23. A person who ensures that members follow the agenda is the ____.
A) Secretary
B) Chairman
C) Speaker
D) Clerk
  • 24. One major procedure after the meeting is to ____.
A) Prepare minutes
B) Take attendance
C) Send agenda
D) Read minutes
  • 25. A term used to describe new topics introduced during a meeting is ____.
A) Proxy
B) A.O.B
C) Introduction
D) Letter
  • 26. The section of a report that suggests what should be done next is ____.
A) Conclusion
B) Body
C) Heading
D) Recommendation
  • 27. Which of these is NOT a meeting terminology?
A) Essay
B) Agenda
C) Motion
D) Quorum
  • 28. The chairman maintains order by ____.
A) Sending notices
B) Keeping records
C) Typing documents
D) Controlling discussions
  • 29. Minutes of a meeting are written by the ____.
A) Treasurer
B) Manager
C) Chairman
D) Secretary
  • 30. A report must be ____.
A) One-sided
B) Confusing
C) Emotional
D) Objective
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