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SS3 OFFICE PRACTICE
  • 1. The document that tells members when and where a meeting will hold is called ____.
A) Agenda
B) Report
C) Notice
D) Minutes
  • 2. The list of items to be discussed in a meeting is the ____.
A) Notice
B) Resolution
C) Motion
D) Agenda
  • 3. The minimum number of people needed to begin a meeting is called ____.
A) Proxy
B) Quorum
C) Panel
D) Vote
  • 4. The formal record of decisions and actions taken at a meeting is called ____.
A) Minutes
B) Motion
C) Agenda
D) Notice
  • 5. A formal proposal made during a meeting is known as a ____.
A) Question
B) Motion
C) Letter
D) Agenda
  • 6. Adjournment” means ____.
A) To close a meeting
B) To vote
C) To postpone
D) To start a meeting
  • 7. A person who attends a meeting on behalf of another member is a ____.
A) Representative
B) Secretary
C) Proxy
D) Chairman
  • 8. The officer who controls and directs the meeting is the ____.
A) Auditor
B) Committee member
C) Treasurer
D) Chairman
  • 9. One major role of the secretary is to ____.
A) Vote on every issue
B) Approve motions
C) Maintain order
D) Record minutes
  • 10. The section of a report that gives the purpose of writing is called ____.
A) Body
B) Title
C) Introduction
D) Conclusion
  • 11. The process of following up on decisions taken at a meeting is ____.
A) Reporting
B) Discussion
C) Implementation
D) Voting
  • 12. The chairman ensures the meeting starts on time by ____.
A) Writing minutes
B) Calling the meeting to order
C) Voting
D) Closing the meeting
  • 13. Matters arising deals with ____.
A) Previous issues
B) Financial records
C) Visitor’s report
D) New topics
  • 14. A decision agreed upon by members during a meeting is a ____.
A) Letter
B) Conclusion
C) Resolution
D) Proposal
  • 15. One quality of a good report is ____.
A) Slang
B) Clear language
C) Lengthy information
D) Unnecessary stories
  • 16. A meeting held once a year is called ____.
A) Staff meeting
B) Annual general meeting
C) Board meeting
D) Committee meeting
  • 17. Which of these is a procedure during a meeting?
A) Sending notices
B) Writing reports
C) Typing agenda
D) Reading minutes
  • 18. The body of a report contains ____.
A) Detailed information and findings
B) Agenda items
C) The date only
D) The writer’s name
  • 19. The chairman summarizing decisions is part of his ____.
A) Leadership role
B) Secretarial duty
C) Financial duty
D) Voting right
  • 20. The officer who handles official correspondence is the ____.
A) Chairman
B) Secretary
C) Manager
D) Treasurer
  • 21. A meeting cannot begin without the ____.
A) Proxy
B) Agenda
C) Quorum
D) Reporter
  • 22. A short written report used within an office is called a ____.
A) Minute
B) Form
C) Notice
D) Memo
  • 23. A person who ensures that members follow the agenda is the ____.
A) Secretary
B) Chairman
C) Speaker
D) Clerk
  • 24. One major procedure after the meeting is to ____.
A) Read minutes
B) Prepare minutes
C) Send agenda
D) Take attendance
  • 25. A term used to describe new topics introduced during a meeting is ____.
A) Proxy
B) Letter
C) A.O.B
D) Introduction
  • 26. The section of a report that suggests what should be done next is ____.
A) Heading
B) Conclusion
C) Recommendation
D) Body
  • 27. Which of these is NOT a meeting terminology?
A) Essay
B) Agenda
C) Quorum
D) Motion
  • 28. The chairman maintains order by ____.
A) Keeping records
B) Controlling discussions
C) Typing documents
D) Sending notices
  • 29. Minutes of a meeting are written by the ____.
A) Manager
B) Secretary
C) Chairman
D) Treasurer
  • 30. A report must be ____.
A) Confusing
B) One-sided
C) Objective
D) Emotional
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