How to organize a community event
  • 1. What is the FIRST step in organizing a community event?
A) Secure funding.
B) Create a marketing plan.
C) Book the venue.
D) Define the event's purpose and goals.
  • 2. Which of these is NOT a crucial element in event planning?
A) Target audience.
B) Personal hobbies of the organizer.
C) Budget management.
D) Logistics coordination.
  • 3. What does 'RSVP' stand for?
A) Reply soon, very promptly
B) Répondez s'il vous plaît
C) Request service very promptly
D) Respond silently, very promptly
  • 4. What is the purpose of a detailed event timeline?
A) To keep tasks on schedule.
B) To delegate all tasks to others.
C) To impress potential sponsors.
D) To make the event sound more complex.
  • 5. Which aspect of an event directly impacts the attendee experience?
A) The number of volunteers.
B) The organizer's outfit.
C) The color of the decorations.
D) Logistics and flow.
  • 6. When should you start promoting a community event?
A) Several weeks in advance.
B) Only after the event is over.
C) The day before.
D) When the organizer feels like it.
  • 7. What's a contingency plan?
A) A plan for post-event celebrations.
B) A plan to spend extra money.
C) A backup plan for unexpected issues.
D) A plan to make more attendees show up.
  • 8. Why is volunteer management important?
A) Volunteers contribute significantly to success.
B) To save money, even if they are not needed.
C) So the organizer doesn't have to work.
D) To have people to boss around.
  • 9. What is the best way to thank sponsors after the event?
A) Ignore them; they benefited from the event.
B) Send a personalized thank-you note and report.
C) Ask them for more money.
D) Send them a generic email.
  • 10. Post-event evaluation helps with:
A) Improving future events.
B) Bragging about the event.
C) Blaming volunteers for mistakes.
D) Deleting all event-related files.
  • 11. What should you do immediately after the event concludes?
A) Immediately start planning the next event.
B) Go on a long vacation.
C) Ignore any feedback.
D) Begin the cleanup process.
  • 12. Which of these is a common event budgeting mistake?
A) Having a detailed budget.
B) Underestimating costs.
C) Seeking multiple quotes.
D) Overestimating attendance.
  • 13. What is a good way to engage attendees during the event?
A) Uncomfortable seating.
B) Long speeches.
C) Interactive activities.
D) No food or drinks.
  • 14. Why is accessibility important for community events?
A) Because only disabled people attend.
B) It is not important.
C) To ensure everyone can participate.
D) To make the event more expensive.
  • 15. What is the purpose of a press release?
A) To announce the event to the media.
B) To keep the event secret.
C) To sell tickets at a higher price.
D) To complain about the event.
  • 16. Which of the following is an example of in-kind sponsorship?
A) Cash donation.
B) Volunteering time.
C) Donation of goods or services.
D) Tickets to the event.
  • 17. What should an event organizer do about permits and licenses?
A) Obtain all required permits and licenses.
B) Only get them if someone asks.
C) Hope nobody notices if they are missing.
D) Ignore them; they are not necessary.
  • 18. Which type of insurance is important for events?
A) Life insurance.
B) Car insurance.
C) Homeowner's insurance.
D) Liability insurance.
  • 19. Why is it important to track attendance?
A) To measure event success and plan for future events.
B) It isn't important.
C) Just to count how many people there are.
D) To make attendees uncomfortable.
  • 20. What's a good way to collect feedback from attendees?
A) Ignoring them.
B) Arguing with their opinions.
C) Only asking for positive feedback.
D) Surveys.
  • 21. What should you consider when choosing a venue?
A) Accessibility, capacity, and amenities.
B) How far away it is from the organizer's house.
C) The color of the walls.
D) Only the price.
  • 22. What is the purpose of a 'run of show'?
A) Detailed schedule of event activities.
B) The event budget.
C) A list of the most important attendees.
D) A map of the venue.
  • 23. How can social media be used to promote a community event?
A) Sharing event details, photos, and updates.
B) Ignoring attendees' comments.
C) Complaining about the event.
D) Only posting once a week.
  • 24. What is 'risk management' in event planning?
A) Gambling with the event budget.
B) Creating problems for excitement.
C) Identifying and mitigating potential problems.
D) Ignoring potential problems.
  • 25. What's a good way to build relationships with community partners?
A) Competing with them.
B) Collaborating on events and initiatives.
C) Stealing their ideas.
D) Ignoring their existence.
  • 26. How can you create a positive atmosphere at your event?
A) Friendly staff and engaging activities.
B) Uncomfortable seating and long speeches.
C) Ignoring attendees.
D) Being rude to attendees.
  • 27. What is a site map used for in event planning?
A) To map out the entire city.
B) To locate the nearest post office.
C) To show the layout of the event space.
D) To find the cheapest route to the venue.
  • 28. What should you do if there is a disagreement among the event team?
A) Facilitate open communication and compromise.
B) Take sides and create more conflict.
C) Yell at the team members.
D) Ignore the disagreement and hope it goes away.
  • 29. What is important to include in a volunteer briefing?
A) Their personal lives.
B) Roles, responsibilities, and event details.
C) Only the negative aspects of the event.
D) Secrets about the other volunteers.
  • 30. Which of the following describes public relations?
A) Hiding information from the public.
B) Building and maintaining a positive image.
C) Spreading false information.
D) Ignoring the media.
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