How to organize a community event
  • 1. What is the FIRST step in organizing a community event?
A) Define the event's purpose and goals.
B) Secure funding.
C) Book the venue.
D) Create a marketing plan.
  • 2. Which of these is NOT a crucial element in event planning?
A) Logistics coordination.
B) Budget management.
C) Target audience.
D) Personal hobbies of the organizer.
  • 3. What does 'RSVP' stand for?
A) Répondez s'il vous plaît
B) Respond silently, very promptly
C) Request service very promptly
D) Reply soon, very promptly
  • 4. What is the purpose of a detailed event timeline?
A) To keep tasks on schedule.
B) To impress potential sponsors.
C) To make the event sound more complex.
D) To delegate all tasks to others.
  • 5. Which aspect of an event directly impacts the attendee experience?
A) Logistics and flow.
B) The number of volunteers.
C) The color of the decorations.
D) The organizer's outfit.
  • 6. When should you start promoting a community event?
A) When the organizer feels like it.
B) The day before.
C) Several weeks in advance.
D) Only after the event is over.
  • 7. What's a contingency plan?
A) A backup plan for unexpected issues.
B) A plan to spend extra money.
C) A plan to make more attendees show up.
D) A plan for post-event celebrations.
  • 8. Why is volunteer management important?
A) So the organizer doesn't have to work.
B) Volunteers contribute significantly to success.
C) To save money, even if they are not needed.
D) To have people to boss around.
  • 9. What is the best way to thank sponsors after the event?
A) Send a personalized thank-you note and report.
B) Ignore them; they benefited from the event.
C) Send them a generic email.
D) Ask them for more money.
  • 10. Post-event evaluation helps with:
A) Improving future events.
B) Bragging about the event.
C) Blaming volunteers for mistakes.
D) Deleting all event-related files.
  • 11. What should you do immediately after the event concludes?
A) Ignore any feedback.
B) Go on a long vacation.
C) Immediately start planning the next event.
D) Begin the cleanup process.
  • 12. Which of these is a common event budgeting mistake?
A) Overestimating attendance.
B) Seeking multiple quotes.
C) Having a detailed budget.
D) Underestimating costs.
  • 13. What is a good way to engage attendees during the event?
A) Uncomfortable seating.
B) Long speeches.
C) Interactive activities.
D) No food or drinks.
  • 14. Why is accessibility important for community events?
A) Because only disabled people attend.
B) It is not important.
C) To ensure everyone can participate.
D) To make the event more expensive.
  • 15. What is the purpose of a press release?
A) To keep the event secret.
B) To sell tickets at a higher price.
C) To complain about the event.
D) To announce the event to the media.
  • 16. Which of the following is an example of in-kind sponsorship?
A) Tickets to the event.
B) Cash donation.
C) Volunteering time.
D) Donation of goods or services.
  • 17. What should an event organizer do about permits and licenses?
A) Only get them if someone asks.
B) Hope nobody notices if they are missing.
C) Obtain all required permits and licenses.
D) Ignore them; they are not necessary.
  • 18. Which type of insurance is important for events?
A) Car insurance.
B) Liability insurance.
C) Homeowner's insurance.
D) Life insurance.
  • 19. Why is it important to track attendance?
A) It isn't important.
B) To measure event success and plan for future events.
C) To make attendees uncomfortable.
D) Just to count how many people there are.
  • 20. What's a good way to collect feedback from attendees?
A) Arguing with their opinions.
B) Ignoring them.
C) Only asking for positive feedback.
D) Surveys.
  • 21. What should you consider when choosing a venue?
A) Only the price.
B) The color of the walls.
C) Accessibility, capacity, and amenities.
D) How far away it is from the organizer's house.
  • 22. What is the purpose of a 'run of show'?
A) A list of the most important attendees.
B) A map of the venue.
C) The event budget.
D) Detailed schedule of event activities.
  • 23. How can social media be used to promote a community event?
A) Ignoring attendees' comments.
B) Sharing event details, photos, and updates.
C) Complaining about the event.
D) Only posting once a week.
  • 24. What is 'risk management' in event planning?
A) Gambling with the event budget.
B) Identifying and mitigating potential problems.
C) Creating problems for excitement.
D) Ignoring potential problems.
  • 25. What's a good way to build relationships with community partners?
A) Collaborating on events and initiatives.
B) Competing with them.
C) Ignoring their existence.
D) Stealing their ideas.
  • 26. How can you create a positive atmosphere at your event?
A) Friendly staff and engaging activities.
B) Uncomfortable seating and long speeches.
C) Ignoring attendees.
D) Being rude to attendees.
  • 27. What is a site map used for in event planning?
A) To map out the entire city.
B) To show the layout of the event space.
C) To find the cheapest route to the venue.
D) To locate the nearest post office.
  • 28. What should you do if there is a disagreement among the event team?
A) Yell at the team members.
B) Take sides and create more conflict.
C) Facilitate open communication and compromise.
D) Ignore the disagreement and hope it goes away.
  • 29. What is important to include in a volunteer briefing?
A) Only the negative aspects of the event.
B) Roles, responsibilities, and event details.
C) Their personal lives.
D) Secrets about the other volunteers.
  • 30. Which of the following describes public relations?
A) Building and maintaining a positive image.
B) Spreading false information.
C) Hiding information from the public.
D) Ignoring the media.
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