- 1. The officially adopted type of correspondence in the Philippine National Police.
A) operational report
B) administrative report
C) investigative reports
D) memorandum type
- 2. These are normally done in the course of performing duties involving public safety and maintenance of peace and order.
A) administrative report
B) operational report
C) memorandum type
D) investigative reports
- 3. An officer when writing a memorandum to his subordinate uses this word as his addressee.
A) Memorandum To
B) Dear Fellow
C) Memorandum For
D) Comrades
- 4. An officer when writing a memorandum to his higher officer or office uses this word as his addressee.
A) Memorandum For
B) Comrades
C) Memorandum To
D) Dear Fellow
- 5. What is the primary purpose of a police report?
A) To provide an account of an occurrence after an investigation
B) . To create fictional stories
C) To confuse legal professionals
D) To entertain readers
- 6. What does "chronological order" refer to?
A) The arrangement of events based on opinion
B) The sequence of events based on their importance
C) The arrangement of events by time of occurrence
D) The random arrangement of events
- 7. What is "corpus delicti"?
A) A legal witness statement
B) A report summary
C) An eyewitness report
D) The body of facts proving a crime has been committed
- 8. Which of the following is NOT a purpose of written reports?
A) To provide accurate details
B) To create rumors and assumptions
C) To preserve knowledge
D) To aid personnel and other agencies
- 9. . Which of the following is NOT a quality of a good report?
A) Bias
B) Objectivity
C) Accuracy
D) Conciseness
- 10. Which of the following is NOT a quality of a good report?
A) . Accurate
B) . Objective
C) . Persuasive
D) Factual
- 11. Which of the following is NOT a step in report writing?
A) . Interviewing
B) Fabricating
C) . Proofreading
D) . Note-taking
- 12. Corpus delicti refers to
A) The body of facts proving that a crime was committed
B) The legal process of filing a case
C) The analysis of witness testimonies
D) The identification of a suspect
- 13. Which is the best way to ensure clarity in report writing?
A) . Use simple and familiar words
B) Avoid proofreading
C) . Include unnecessary details
D) Use long and complicated sentences
- 14. What is the best way to ensure a report is "logical"
A) . Use overly complicated words
B) . Include emotional statements
C) . Present facts in a rational and organized manner
D) . Prevent facts in a rational and organized manner
- 15. Which of the following should NOT be included in a professional legal document?
A) . Precise details
B) . Objective facts
C) . Proper formatting
D) . Personal opinions
- 16. What is "tone" in writing?
A) The writer's attitude toward the subject
B) The overall feeling or attitude conveyed in writing
C) . The style of the report
D) The factual content
- 17. The arrangement of events in the order they happened is called:
A) Chronological Order
B) Logical Conclusion
C) Assumption
D) Coherence
- 18. What is the correct tone for a memorandum sent from a subordinate police officer to a superior?
A) . Aggressive and demanding to show urgency
B) . Direct and impersonal, without explanation
C) Formal and respectful
D) . Casually personal, to build rapport
- 19. What distinguishes a Spot Report from an Incident Report?
A) Incident Reports are used only for minor offenses, while Spot Reports are used for major crimes.
B) Spot Reports include suspect confessions, while Incident Reports focus only on factual details.
C) Spot Reports contain witness statements, while Incident Reports do not.
D) Spot Reports are brief, immediate reports submitted within 24 hours, while Incident Reports provide a detailed account of events
- 20. You are on patrol when a civilian rushes to you, screaming that his child has been kidnapped in a nearby park. He is panicking and barely making sense. What is your best first action?
A) Start running in random directions to search for the child
B) . Immediately radio for assistance and request backup while calming the parent down
C) Ask the parent for full details (child's name, clothing, time last seen) before taking any action.
D) Tell the parent to calm down and go home, as many children just wander off.
- 21. A fellow officer reports a burglary but describes the crime scene vaguely, using personal opinions like, "The suspect must have been desperate." What should be your advice to improve their report?
A) . Suggest adding more emotional elements to make the report engaging.
B) Tell them to delete unnecessary details and keep the report very short.
C) Approve the report as is, since assumptions make it sound more investigative
D) Encourage them to rewrite the report with only facts and avoid assumptions.
- 22. . You are investigating a domestic violence case where the victim refuses to file charges due to fear. What is the most ethical response?
A) Record their refusal and drop the case entirely.
B) Respect their choice but offer assistance and inform them of their rights.
C) Insist that they file charges and threaten legal consequences if they don't.
D) . Force them to make a statement, as domestic violence cases must be prosecuted.
- 23. Your commanding officer asks you to draft a police memorandum about increasing patrols in high-crime areas. What is the correct tone and structure?
A) . A memo full of technical terms that only high-ranking officers can understand.
B) A lengthy essay explaining why crime rates are rising.
C) . A formal and direct memo with clear instructions and compliance deadlines.
D) A casually written memo to make it more relatable for officers.
- 24. You are reviewing a Final Investigation Report and notice spelling errors and missing witness names. What should you do?
A) . Manually rewrite the entire report yourself.
B) . Ignore the errors, as only higher-ranking officers review reports
C) Approve it anyway, since small errors don't affect the case outcome
D) . Correct the mistakes and return the report for revision before submission
- 25. Which of the following statements is TRUE about confidential documents?
A) Their disclosure may cause administrative embarrassment or injury
B) They are used only for internal communication
C) They are freely accessible to the public
D) They contain information of great national importance
- 26. Why is chronological order important in police report writing?
A) It makes the report longer and more detailed
B) . It ensures randomized details for a more creative report
C) It allows clear sequencing of events from beginning to end
D) . It prevents the investigator from making a conclusion
- 27. When writing a police report, what is the best way to ensure coherence?
A) Write long, detailed paragraphs with multiple ideas
B) Use complicated jargon to show professionalism
C) List events in random order as they come to mind
D) Use short, simple sentences that connect logically
- 28. . To speed routing, correspondence may be addressed to an individual or head of a subdivision of an agency, or an office, either by reference to the name of the subdivision or by the use of an office symbol.
A) Addressee
B) . Attention Address
C) Subject
D) Date
- 29. Which sentence is the best example of clear and concise report writing?
A) "It can be observed that, due to certain unpredictable and unexpected conditions, the outcomes were slightly altered from the original expectations.
B) "The results changed due to unforeseen circumstances."
C) There was an occurrence of an event that, due to certain factors, led to a situation where the expected outcomes were not achieved in the anticipated manner.
D) "Because of various unexpected reasons, things didn't go as planned."
- 30. Why is proofreading important in police reports?
A) . To add more personal opinions
B) To make reports more dramatic
C) To make the report more persuasive
D) To ensure clarity, accuracy, and professionalism
- 31. Which of the following is an example of a subjective statement in a police report?
A) The suspect was arrested at 10:30 pm
B) The incident occurred at 456 Baitan Street.
C) "The suspect looked like he was guilty
D) "The victim suffered a deep wound on the left arm
- 32. A formal report is different from an informal report because:
A) It uses casual and informal language
B) It contains more detailed and structured information
C) It allows for more personal storytelling
D) It is shorter and less detailed
- 33. Composition can also mean the activity of writing, or the nature of the subject of a piece of writing, or the piece of writing itself. The statement is correct.
A) No
B) False
C) True
D) Yes
- 34. It describes action verbs, adjectives, or other adverbs. They answer the questions HOW? WHY? WHEN? WHERE? HOW MUCH? or TO WHAT DEGREE?
A) .Adverb
B) Noun
C) Preposition
D) Verb
- 35. These are words that describe or indicate degree. This also modifies nouns.
A) Articles
B) Adverb
C) Pronouns
D) Adjectives
- 36. it is a detailed account of an event, situation, etc., usually based on observation or inquiry (PNP, 2014). It is a specific form of writing that is organized around concisely identifying and examining issues, events, or findings that have happened in a physical sense.
A) Report
B) Police Report
C) Reporting
D) Technical writing
- 37. As defined a detailed account of an event, situation, etc., usually based on observation or inquiry (PNP, 2014). It is a specific form of writing that is organized around concisely identifying and examining issues, events, or findings that have happened in a physical sense.
A) Report
B) Reporting
C) Report Writing
D) . Technical writing
- 38. . Which of the following is NOT a Purpose of Writing Reports?
A) . Ability to transmit the collected information as soon as possible
B) Aid top level intelligence experts in the interpretation and analysis of information
C) . Reports are a permanent record of activities
D) Serves as reference by competent authorities
- 39. .Statement 1. The internal memorandum can generally be described as an informal report. Statement 2. Informal reports are usually short messages with natural, casual use of language.
A) Only statemnt 1 is correct
B) Both statement are incorrect
C) Only statemnt 2 is correct sa record of
D) . Both statement are correct
- 40. A _____is a record of daily events occurring within the territory/jurisdiction of a given police unit or command
A) Report
B) Police Report
C) Police blotter
D) Informal report
- 41. The Police Blotter shall be a record book bound with hard covers and shall be_____ inches by a____inches in size
A) record book bound with hard covers and shall be 11 inches (11") by 12 inches (12") in size.
B) record book bound with hard covers and shall be 12 inches (12") by 16 inches (16") in size
C) record book bound with hard covers and shall be 12 inches (12") by 18 inches (18") in size
D) record book bound with hard covers and shall be 16 inches (16") by 12 inches (12") in size.
- 42. . What refers to the arrangement of events and/or actions in the order or by the time of the occurrence?
A) . Chronological order
B) . Proofreading
C) Coherence
D) Logical
- 43. . What document which requires special protection other than that determined to be Top Secret, Secret or Confidential.
A) Restricted
B) Prescribed
C) Confidential
D) Archived
- 44. What is the purpose of a police blotter?
A) A personál notebook for officers
B) A daily record of police activities and incidents
C) A summary of court decisions
D) A list of officers on duty
- 45. What size should a police blotter book be?
A) 8x10 inches
B) . 16x20 inches
C) 12x16 inches
D) 10x14 inches
- 46. When filing out an Incident Record Form (IRF), what is the first step?
A) Having the complainant fill out the IRF
B) Entering the data directly into the blotter book
C) Asking for a court order first
D) . Writing down only the suspect's version
- 47. . What was the offense charged against the arrested person?
A) . Violation of R.A. 3019
B) Violation of R.A. 9165
C) . Violation of R.A. 8048 as amended by R.A. 10593
D) Violation of R.A. 10591
- 48. In report writing, what does objectivity mean?
A) Writing with bias to support a case
B) . Persuading others to agree with your conclusions
C) . Recording only factual and neutral information
D) Using dramatic language to make reports interesting
- 49. What is the correct order of report writing based on the steps provided?
A) . Proofreading → Writing the Narrative Organizing Note Taking → Interviewing
B) . Interviewing → Note Taking Organizing Writing the Narrative → Proofreading
C) . Writing the Narrative Proofreading Interviewing Note Taking Organizing
D) Organizing → Proofreading → Note Taking Interviewing Writing the Narrative
- 50. What is the main purpose of a memorandum in an organization?
A) To serve as a replacement for legal contracts
B) To communicate internal directives and information
C) To record daily activities
D) To provide a formal record of court proceedings
- 51. refers to an immediate initial investigative or incident report addressed to Higher Headquarters pertaining to the commission of the crime, occurrence of natural or man made disaster or unusual incidents involving loss of lives and damage of properties
A) incident report
B) police blotter
C) SPOT REPORT
- 52. incidents must be acted upon and reported to higher police office whether verbal or written,
A) within fifty hours
B) within fourty hours
C) within twenty four
- 53. which is a standard operating procedure, considering the fact that whatever happens in the area is a command responsibility, or that one from higher police office must be informed regarding the detalls relative to a particular occurrence
A) The idea to inform police
B) the idea to inform chief of police
C) The idea is to inform an immediate chief
- 54. use a radiographic message form, especially if the reporting unit is far from the addressee or receiving higher police office
A) police blotter
B) Spot report
C) police report
- 55. It must answer the 5 W's and 1H.
A) Form and style
B) Completeness
C) Accuracy
- 56. is a written account of an event or occurrence The purpose of this report is to document the exact details of the occurrence as basis for further actions of concerned public safety officers, Incident reports are the jump-off points of investigations designed to ferret out the facts and recommend solutions
A) INCIDENT REPORT
B) Initial investigation report
C) Police blotter
- 57. is a record of daily events occurring within the territories/jurisdiction of a given police unit or command. It contains material detail concerning the event for legal and statistical purposes.
A) initial investigation report
B) incident report
C) Police Blotter
- 58. All the materials above the first line of the body
A) HEADING
B) Addressee
C) Letterhead
- 59. is normally used for the first page. If not available, a typed letterhead may be used. example: Republic of the Philippines Department of Interior and Local Government Philippine Public Safety College INATIONAL FORENSIC SCIENCE TRAINING INSTITUTE Fort Bonifacio, Taguig City Tel No. 8812722 (loc 112)
A) HEADING
B) Letterhead
C) Addressee
- 60. It is placed at the left margin, usually two (2) spaces below the letterhead. Each part of the reference has a meaning. File references are also used as identifying information on the second and subsequent pages. Example: NFSTI-Admin
A) File Reference or Office Symbol
B) HEADING
C) Addressee
- 61. The title of the addressee is entered after the "MEMORANDUM FOR" if sent to superior office, "MEMORANDUM TO" if sent to subordinates. Example: MEMORANDUM: FOR: The Director, HPG MEMORANDUM: TO The Director, CIDG
A) HEADING
B) Letterhead
C) Addressee
- 62. The title of the addressor (sender) is entered after "FROM". Authorized abbreviations are used. Example: FROM: The Director, HPG
A) HEADING
B) Addressee
C) Addressor
- 63. Correspondence can be routed THRU channels, through a lower Chief or Supervisor expected to exercise control, taken action or to be concerned and normally placed two (2) spaces after the addressee. Example: THRU_______
A) Addressor
B) Channels
C) Heading
- 64. To speed routing, correspondence may be addressed to the attention of an individual or head of a subdivision or by the use of an office symbol. Example: Addressed to the Attention of an individual MEMORANDUM: TO: Regional Director, PRO CALABARZON Camp Vicente Lim, Canlubang, Laguna ATTN: PSINSP JUAN B DELA CRUZ
A) Addressor
B) Channels
C) Attention Address
- 65. should contain not exceeding ten (10) words. It starts two (2) spaces below the addressor. The capitalization rules may be used. ogle Example: SUBJECT: Request for Optional Retirement of PSINSP JUAN B DELA CRUZ
A) Subject
B) heading
C) channel
- 66. This refers to signature and it is placed at the left portion of the page on the last line below the subject. Example: DATE: March 15, 2020
A) heading
B) channel
C) Date
- 67. refer to the letter is the message itself. It is the substance of the typed letter as distinct from the formal beginning and ending. This part of the letter is single-spaced. The use of the third person, such as "the undersigned", "this unit" or "this office", is prescribed to achieve objectivity
A) date
B) Body
C) signature
- 68. When a letter consists of only one paragraph, the paragraph will not be numbered, although its sub-paragraph will be lettered, if there are two or more. When there are two (2) or more paragraphs, they will be numbered consecutively. The second succeeding lines will begin at the left margin.
A) Paragraphing
B) References
C) Abbreviations
- 69. They are usually written without spacing or periods except geographical locations which can be written with or without periods. If the full name is used, the abbreviated rank is permissible, if family name only, the rank is spelled out.
A) Page Numbering
B) Abbreviations
C) References
- 70. References to publication must be specific and fully identified. References will not be made to a publication or document which is not available to the addresses of the correspondence.
A) Page Numbering
B) References
C) Paragraphing
- 71. The first page should not be numbered (silent pagination). Subsequent pages, including those on which endorsements are prepared, will be numbered consecutively beginning with the second page as 2
A) Page Numbering
B) References
C) Abbrivations
- 72. Three (3) or fewer lines will not be divided between pages. At least two (2) lines of a divided paragraph will appear on each page. In dividing a sentence between pages, at least two (2) words will appear on each page.
A) Dividing a Paragraph
B) Page Numbering
C) Abbrivation
- 73. This refers to the material found below the last paragraph of the body. It consists of the Authority Line (if used), signature, list of enclosures and list of copies.
A) PROGRESS REPORT
B) COMPLEMENTARY ENDING
C) INITIAL INVESTIGATION REPORT
- 74. is the first action to be undertaken when there is a reported or discovered Incident. The conduct of initial investigation is one of the standard operating procedures in all police stations. This is where the spot report will be reflection.
A) INITIAL INVESTIGATION REPORT
B) FINAL INVESTIGATION REPORT
C) PROGRESS REPORT
- 75. is being submitted if there is new finding or development in the case. For example, the unidentified assailant reported in the initial investigation report had already been identified after follow-up operations or if the total amount of the stolen properties had already been computed or recovered.
A) INITIAL INVESTIGATION REPORT
B) FINAL INVESTIGATION REPORT
C) PROGRESS REPORT
- 76. An Investigation Report is an objective statement of the investigator's findings. It is an official record of information relevant to the investigation which the investigator submits to his superior. The effectiveness of an investigator is judged to a large extent by his/her reports of investigation.
A) PROGRESS REPORT
B) FINAL INVESTIGATION REPORT
C) INITIAL INVESTIGATION REPORT
- 77. a report must be submitted and this is the_______This is an informative report detailing every action performed by personnel during police operations. This is being done no matter what the result of operation was
A) AFTER OPERATIONS REPORT
B) AFTER ENCOUNTER REPORT
C) POLICE OPERATIONAL PLAN
- 78. is a report on special missions or combat operations involving lawless elements and subversive terrorists or rebels. This report also includes salient supporting documents such as sketch of the encounter scene, list of participating troops, summary of ammunition expended, summary of ammunition stock status, recommendation for an award for troop members for exhibiting superior combat skills and bravery in the face of danger and proposed citation.
A) POLICE OPERATIONAL PLAN
B) AFTER ENCOUNTER REPORT
C) AFTER OPERATIONS REPORT
- 79. this is commonly known as OPLANS Every police operation should have its corresponding operational plan in order to have systematic development or personnel and economical use of resources.
A) POLICE OPERATIONAL PLAN
B) AFTER OPERATIONS REPORT
C) AFTER ENCOUNTER REPORT
- 80. refers to a written statement voluntarily executed under oath by any person, a suspect or a witness, which may be taken in a "question and answer format" or in a "narrative format (affidavit)". It shall state only facts of direct personal knowledge of the affiants which are admissible in evidence and shall show their competence to testify to the matters stated therein
A) POLICE OPERATIONAL PLAN
B) AFTER OPERATIONS REPORT
C) SWORN STATEMENT AND AFFIDAVIT
- 81. For whatever legal purpose, Interested persons always seek a copy of a police blotter Since the entry in the police blotter is difficult to be machine copied due to its size bigger than the ordinary document
A) SWORN STATEMENT AND AFFIDAVIT
B) POLICE BLOTTER EXCERPT
C) AFTER OPERATIONS REPORT
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