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SS3 OFFICE PRACTICE - Quiz
Contributed by: Obalanlege
  • 1. The document that tells members when and where a meeting will hold is called ____.
A) Minutes
B) Report
C) Agenda
D) Notice
  • 2. The list of items to be discussed in a meeting is the ____.
A) Resolution
B) Agenda
C) Notice
D) Motion
  • 3. The minimum number of people needed to begin a meeting is called ____.
A) Panel
B) Proxy
C) Vote
D) Quorum
  • 4. The formal record of decisions and actions taken at a meeting is called ____.
A) Motion
B) Minutes
C) Agenda
D) Notice
  • 5. A formal proposal made during a meeting is known as a ____.
A) Motion
B) Question
C) Agenda
D) Letter
  • 6. Adjournment” means ____.
A) To start a meeting
B) To postpone
C) To close a meeting
D) To vote
  • 7. A person who attends a meeting on behalf of another member is a ____.
A) Chairman
B) Proxy
C) Secretary
D) Representative
  • 8. The officer who controls and directs the meeting is the ____.
A) Chairman
B) Treasurer
C) Committee member
D) Auditor
  • 9. One major role of the secretary is to ____.
A) Record minutes
B) Maintain order
C) Vote on every issue
D) Approve motions
  • 10. The section of a report that gives the purpose of writing is called ____.
A) Body
B) Title
C) Conclusion
D) Introduction
  • 11. The process of following up on decisions taken at a meeting is ____.
A) Voting
B) Reporting
C) Discussion
D) Implementation
  • 12. The chairman ensures the meeting starts on time by ____.
A) Voting
B) Calling the meeting to order
C) Closing the meeting
D) Writing minutes
  • 13. Matters arising deals with ____.
A) Financial records
B) New topics
C) Visitor’s report
D) Previous issues
  • 14. A decision agreed upon by members during a meeting is a ____.
A) Resolution
B) Letter
C) Conclusion
D) Proposal
  • 15. One quality of a good report is ____.
A) Lengthy information
B) Slang
C) Unnecessary stories
D) Clear language
  • 16. A meeting held once a year is called ____.
A) Staff meeting
B) Committee meeting
C) Annual general meeting
D) Board meeting
  • 17. Which of these is a procedure during a meeting?
A) Sending notices
B) Writing reports
C) Reading minutes
D) Typing agenda
  • 18. The body of a report contains ____.
A) Detailed information and findings
B) Agenda items
C) The date only
D) The writer’s name
  • 19. The chairman summarizing decisions is part of his ____.
A) Financial duty
B) Voting right
C) Leadership role
D) Secretarial duty
  • 20. The officer who handles official correspondence is the ____.
A) Treasurer
B) Chairman
C) Secretary
D) Manager
  • 21. A meeting cannot begin without the ____.
A) Agenda
B) Reporter
C) Quorum
D) Proxy
  • 22. A short written report used within an office is called a ____.
A) Minute
B) Form
C) Notice
D) Memo
  • 23. A person who ensures that members follow the agenda is the ____.
A) Secretary
B) Chairman
C) Clerk
D) Speaker
  • 24. One major procedure after the meeting is to ____.
A) Read minutes
B) Take attendance
C) Prepare minutes
D) Send agenda
  • 25. A term used to describe new topics introduced during a meeting is ____.
A) A.O.B
B) Letter
C) Proxy
D) Introduction
  • 26. The section of a report that suggests what should be done next is ____.
A) Recommendation
B) Conclusion
C) Heading
D) Body
  • 27. Which of these is NOT a meeting terminology?
A) Motion
B) Quorum
C) Essay
D) Agenda
  • 28. The chairman maintains order by ____.
A) Keeping records
B) Controlling discussions
C) Typing documents
D) Sending notices
  • 29. Minutes of a meeting are written by the ____.
A) Chairman
B) Secretary
C) Manager
D) Treasurer
  • 30. A report must be ____.
A) Objective
B) One-sided
C) Confusing
D) Emotional
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