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SS3 OFFICE PRACTICE
Contributed by: Obalanlege
  • 1. The document that tells members when and where a meeting will hold is called ____.
A) Notice
B) Minutes
C) Agenda
D) Report
  • 2. The list of items to be discussed in a meeting is the ____.
A) Agenda
B) Motion
C) Resolution
D) Notice
  • 3. The minimum number of people needed to begin a meeting is called ____.
A) Proxy
B) Panel
C) Quorum
D) Vote
  • 4. The formal record of decisions and actions taken at a meeting is called ____.
A) Minutes
B) Motion
C) Agenda
D) Notice
  • 5. A formal proposal made during a meeting is known as a ____.
A) Letter
B) Motion
C) Question
D) Agenda
  • 6. Adjournment” means ____.
A) To close a meeting
B) To postpone
C) To start a meeting
D) To vote
  • 7. A person who attends a meeting on behalf of another member is a ____.
A) Representative
B) Proxy
C) Chairman
D) Secretary
  • 8. The officer who controls and directs the meeting is the ____.
A) Chairman
B) Auditor
C) Committee member
D) Treasurer
  • 9. One major role of the secretary is to ____.
A) Approve motions
B) Maintain order
C) Vote on every issue
D) Record minutes
  • 10. The section of a report that gives the purpose of writing is called ____.
A) Conclusion
B) Title
C) Body
D) Introduction
  • 11. The process of following up on decisions taken at a meeting is ____.
A) Implementation
B) Discussion
C) Voting
D) Reporting
  • 12. The chairman ensures the meeting starts on time by ____.
A) Voting
B) Writing minutes
C) Closing the meeting
D) Calling the meeting to order
  • 13. Matters arising deals with ____.
A) Previous issues
B) Visitor’s report
C) Financial records
D) New topics
  • 14. A decision agreed upon by members during a meeting is a ____.
A) Letter
B) Resolution
C) Proposal
D) Conclusion
  • 15. One quality of a good report is ____.
A) Lengthy information
B) Unnecessary stories
C) Slang
D) Clear language
  • 16. A meeting held once a year is called ____.
A) Committee meeting
B) Board meeting
C) Annual general meeting
D) Staff meeting
  • 17. Which of these is a procedure during a meeting?
A) Reading minutes
B) Sending notices
C) Writing reports
D) Typing agenda
  • 18. The body of a report contains ____.
A) Agenda items
B) The date only
C) Detailed information and findings
D) The writer’s name
  • 19. The chairman summarizing decisions is part of his ____.
A) Voting right
B) Leadership role
C) Secretarial duty
D) Financial duty
  • 20. The officer who handles official correspondence is the ____.
A) Secretary
B) Chairman
C) Treasurer
D) Manager
  • 21. A meeting cannot begin without the ____.
A) Reporter
B) Agenda
C) Quorum
D) Proxy
  • 22. A short written report used within an office is called a ____.
A) Notice
B) Minute
C) Memo
D) Form
  • 23. A person who ensures that members follow the agenda is the ____.
A) Secretary
B) Speaker
C) Chairman
D) Clerk
  • 24. One major procedure after the meeting is to ____.
A) Send agenda
B) Take attendance
C) Read minutes
D) Prepare minutes
  • 25. A term used to describe new topics introduced during a meeting is ____.
A) Letter
B) Proxy
C) A.O.B
D) Introduction
  • 26. The section of a report that suggests what should be done next is ____.
A) Body
B) Conclusion
C) Recommendation
D) Heading
  • 27. Which of these is NOT a meeting terminology?
A) Agenda
B) Essay
C) Quorum
D) Motion
  • 28. The chairman maintains order by ____.
A) Sending notices
B) Keeping records
C) Controlling discussions
D) Typing documents
  • 29. Minutes of a meeting are written by the ____.
A) Chairman
B) Secretary
C) Manager
D) Treasurer
  • 30. A report must be ____.
A) Objective
B) One-sided
C) Emotional
D) Confusing
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