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SS3 OFFICE PRACTICE
Contributed by: Obalanlege
  • 1. The document that tells members when and where a meeting will hold is called ____.
A) Report
B) Minutes
C) Agenda
D) Notice
  • 2. The list of items to be discussed in a meeting is the ____.
A) Motion
B) Resolution
C) Agenda
D) Notice
  • 3. The minimum number of people needed to begin a meeting is called ____.
A) Proxy
B) Vote
C) Panel
D) Quorum
  • 4. The formal record of decisions and actions taken at a meeting is called ____.
A) Minutes
B) Notice
C) Motion
D) Agenda
  • 5. A formal proposal made during a meeting is known as a ____.
A) Question
B) Motion
C) Letter
D) Agenda
  • 6. Adjournment” means ____.
A) To vote
B) To close a meeting
C) To start a meeting
D) To postpone
  • 7. A person who attends a meeting on behalf of another member is a ____.
A) Proxy
B) Chairman
C) Secretary
D) Representative
  • 8. The officer who controls and directs the meeting is the ____.
A) Treasurer
B) Auditor
C) Committee member
D) Chairman
  • 9. One major role of the secretary is to ____.
A) Vote on every issue
B) Maintain order
C) Approve motions
D) Record minutes
  • 10. The section of a report that gives the purpose of writing is called ____.
A) Introduction
B) Body
C) Title
D) Conclusion
  • 11. The process of following up on decisions taken at a meeting is ____.
A) Reporting
B) Voting
C) Implementation
D) Discussion
  • 12. The chairman ensures the meeting starts on time by ____.
A) Closing the meeting
B) Calling the meeting to order
C) Writing minutes
D) Voting
  • 13. Matters arising deals with ____.
A) Financial records
B) Previous issues
C) New topics
D) Visitor’s report
  • 14. A decision agreed upon by members during a meeting is a ____.
A) Letter
B) Conclusion
C) Proposal
D) Resolution
  • 15. One quality of a good report is ____.
A) Slang
B) Lengthy information
C) Unnecessary stories
D) Clear language
  • 16. A meeting held once a year is called ____.
A) Board meeting
B) Staff meeting
C) Annual general meeting
D) Committee meeting
  • 17. Which of these is a procedure during a meeting?
A) Writing reports
B) Typing agenda
C) Reading minutes
D) Sending notices
  • 18. The body of a report contains ____.
A) The writer’s name
B) Detailed information and findings
C) The date only
D) Agenda items
  • 19. The chairman summarizing decisions is part of his ____.
A) Secretarial duty
B) Financial duty
C) Voting right
D) Leadership role
  • 20. The officer who handles official correspondence is the ____.
A) Chairman
B) Treasurer
C) Manager
D) Secretary
  • 21. A meeting cannot begin without the ____.
A) Agenda
B) Reporter
C) Quorum
D) Proxy
  • 22. A short written report used within an office is called a ____.
A) Memo
B) Notice
C) Form
D) Minute
  • 23. A person who ensures that members follow the agenda is the ____.
A) Clerk
B) Secretary
C) Speaker
D) Chairman
  • 24. One major procedure after the meeting is to ____.
A) Read minutes
B) Send agenda
C) Prepare minutes
D) Take attendance
  • 25. A term used to describe new topics introduced during a meeting is ____.
A) Proxy
B) Introduction
C) A.O.B
D) Letter
  • 26. The section of a report that suggests what should be done next is ____.
A) Heading
B) Conclusion
C) Body
D) Recommendation
  • 27. Which of these is NOT a meeting terminology?
A) Agenda
B) Essay
C) Motion
D) Quorum
  • 28. The chairman maintains order by ____.
A) Keeping records
B) Sending notices
C) Typing documents
D) Controlling discussions
  • 29. Minutes of a meeting are written by the ____.
A) Secretary
B) Manager
C) Treasurer
D) Chairman
  • 30. A report must be ____.
A) One-sided
B) Objective
C) Emotional
D) Confusing
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