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How to organize a community event
Contributed by: Black
  • 1. What is the FIRST step in organizing a community event?
A) Secure funding.
B) Define the event's purpose and goals.
C) Create a marketing plan.
D) Book the venue.
  • 2. Which of these is NOT a crucial element in event planning?
A) Personal hobbies of the organizer.
B) Target audience.
C) Logistics coordination.
D) Budget management.
  • 3. What does 'RSVP' stand for?
A) Répondez s'il vous plaît
B) Respond silently, very promptly
C) Request service very promptly
D) Reply soon, very promptly
  • 4. What is the purpose of a detailed event timeline?
A) To make the event sound more complex.
B) To keep tasks on schedule.
C) To delegate all tasks to others.
D) To impress potential sponsors.
  • 5. Which aspect of an event directly impacts the attendee experience?
A) The organizer's outfit.
B) Logistics and flow.
C) The color of the decorations.
D) The number of volunteers.
  • 6. When should you start promoting a community event?
A) Only after the event is over.
B) When the organizer feels like it.
C) The day before.
D) Several weeks in advance.
  • 7. What's a contingency plan?
A) A plan to spend extra money.
B) A plan for post-event celebrations.
C) A backup plan for unexpected issues.
D) A plan to make more attendees show up.
  • 8. Why is volunteer management important?
A) To have people to boss around.
B) Volunteers contribute significantly to success.
C) So the organizer doesn't have to work.
D) To save money, even if they are not needed.
  • 9. What is the best way to thank sponsors after the event?
A) Send a personalized thank-you note and report.
B) Ignore them; they benefited from the event.
C) Ask them for more money.
D) Send them a generic email.
  • 10. Post-event evaluation helps with:
A) Improving future events.
B) Blaming volunteers for mistakes.
C) Deleting all event-related files.
D) Bragging about the event.
  • 11. What should you do immediately after the event concludes?
A) Ignore any feedback.
B) Go on a long vacation.
C) Begin the cleanup process.
D) Immediately start planning the next event.
  • 12. Which of these is a common event budgeting mistake?
A) Having a detailed budget.
B) Underestimating costs.
C) Overestimating attendance.
D) Seeking multiple quotes.
  • 13. What is a good way to engage attendees during the event?
A) No food or drinks.
B) Long speeches.
C) Interactive activities.
D) Uncomfortable seating.
  • 14. Why is accessibility important for community events?
A) To make the event more expensive.
B) Because only disabled people attend.
C) It is not important.
D) To ensure everyone can participate.
  • 15. What is the purpose of a press release?
A) To announce the event to the media.
B) To sell tickets at a higher price.
C) To keep the event secret.
D) To complain about the event.
  • 16. Which of the following is an example of in-kind sponsorship?
A) Donation of goods or services.
B) Cash donation.
C) Tickets to the event.
D) Volunteering time.
  • 17. What should an event organizer do about permits and licenses?
A) Hope nobody notices if they are missing.
B) Only get them if someone asks.
C) Obtain all required permits and licenses.
D) Ignore them; they are not necessary.
  • 18. Which type of insurance is important for events?
A) Car insurance.
B) Homeowner's insurance.
C) Liability insurance.
D) Life insurance.
  • 19. Why is it important to track attendance?
A) To measure event success and plan for future events.
B) Just to count how many people there are.
C) To make attendees uncomfortable.
D) It isn't important.
  • 20. What's a good way to collect feedback from attendees?
A) Only asking for positive feedback.
B) Arguing with their opinions.
C) Ignoring them.
D) Surveys.
  • 21. What should you consider when choosing a venue?
A) How far away it is from the organizer's house.
B) The color of the walls.
C) Only the price.
D) Accessibility, capacity, and amenities.
  • 22. What is the purpose of a 'run of show'?
A) A list of the most important attendees.
B) The event budget.
C) Detailed schedule of event activities.
D) A map of the venue.
  • 23. How can social media be used to promote a community event?
A) Complaining about the event.
B) Sharing event details, photos, and updates.
C) Ignoring attendees' comments.
D) Only posting once a week.
  • 24. What is 'risk management' in event planning?
A) Ignoring potential problems.
B) Creating problems for excitement.
C) Gambling with the event budget.
D) Identifying and mitigating potential problems.
  • 25. What's a good way to build relationships with community partners?
A) Stealing their ideas.
B) Ignoring their existence.
C) Collaborating on events and initiatives.
D) Competing with them.
  • 26. How can you create a positive atmosphere at your event?
A) Ignoring attendees.
B) Uncomfortable seating and long speeches.
C) Being rude to attendees.
D) Friendly staff and engaging activities.
  • 27. What is a site map used for in event planning?
A) To locate the nearest post office.
B) To show the layout of the event space.
C) To find the cheapest route to the venue.
D) To map out the entire city.
  • 28. What should you do if there is a disagreement among the event team?
A) Ignore the disagreement and hope it goes away.
B) Take sides and create more conflict.
C) Facilitate open communication and compromise.
D) Yell at the team members.
  • 29. What is important to include in a volunteer briefing?
A) Secrets about the other volunteers.
B) Only the negative aspects of the event.
C) Their personal lives.
D) Roles, responsibilities, and event details.
  • 30. Which of the following describes public relations?
A) Ignoring the media.
B) Building and maintaining a positive image.
C) Hiding information from the public.
D) Spreading false information.
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