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UNIT TEST 3 - COMMERCIAL CORRESPONDENCE
Contributed by: Rossbach
  • 1. What situations arise a COMPLAINT LETTER?
A) bad product, payment terms, credit delay
B) delay, bad service, wrong quantity
C) bad attitude, less taxes, wrong quantity
D) bad product, bad service, delay, invoicing error
E) bad product, confused product, error in the address
  • 2. Why do companies use ACKNOWLEDGEMENT LETTERS?
A) to provide information
B) to inform about prices and data
C) to acknowledge receipt
D) to confirm or negotiate the order
E) to request information
  • 3. Who sends the ORDER LETTER?
A) the transportation
B) the customer
C) the creditor
D) the supplier
E) the bank
  • 4. Who receives the COMPLAINT?
A) the people
B) the customer
C) the supplier
D) the transportation
E) the reference
  • 5. Who receives the ORDER LETTER?
A) the creditor
B) the bank
C) the transportation
D) the customer
E) the supplier
  • 6. Which is the main point of an ADJUSTMENT?
A) get the customer back
B) provide an explanation to the customer
C) lose the customer
D) provide a solution for the customer
E) apologize with the customer
  • 7. What can be required in an ORDER LETTER?
A) neither a product nor a service
B) everything we want
C) a product or a service
D) a product
E) a service
  • 8. Which is the paragraph order of the ORDER LETTER?
A) wish to obtain a supply, ask for a discount, mention the payment terms and the delivery terms
B) none of the offered options
C) send an order form, attach a check, wish for the best
D) order the product or service, explain why you need it, send payment, hope to receive the supply
E) mention the quotation, order the product or service with detailed information, wish to obtain the supply in the required conditions
  • 9. Which is the paragraph order of the COMPLAINT LETTER?
A) explain the problem, mention the negative consequences due to the error, refer to the order, demand a solution, threat the supplier
B) refer to the order, express the problem, mention the negative consequences due to the error, require an explanation, demand a solution, hope for the situation to be fixed
C) refer to the order, demand a solution, refer to the order with detailed information, say the negative consequences, hope for the best
D) hope to receive a solution, require an explanation, describe the problem, mention the negative consequences, mention the order
E) none of the options offered
  • 10. Which is the paragraph order of the ADJUSTMENT LETTER?
A) apologize for the error, provide an explanation and a solution, mention that those situations never happen in your company,
B) refer to the complaint, apologize for the error, provide an explanation, mention that the situation barely happens in the company, offer a responsible solution, keep the customer in your portfolio
C) refer to the complaint, offer a solution, hope for the customer to be satisfied with the solution, explain the problem, apologize for everything
D) explain what happended, say you are sorry, mention those errors never happen, and offe a solution to bring the customer back
E) hope that the client continues to trust your company, offer a responsible solution, apologize for the error and provide an explanation, mentioning that those errors barely happen and refer to the complaint
  • 11. Which is the paragraph order of an ACKNOWLEDGEMENT LETTER?
A) order the product or service, get the data for the invoice and confirm the prices, say if you have or do not have the product in stock
B) none of the provided options
C) refer to the order, promt the reader to enjoy the supply and confirm or deny what the customer required in the order
D) refer to the order, confirm or deny the order, establish shipping/delivery/payment terms, attach/mention invoice, prompt the reader to enjoy the supply or service.
E) hope the reader enjoys the product or service, confirm or deny the order, mention when the supply will be carried out or not, establish the payment form and refer to the order
  • 12. Who sends an ADJUSTMENT letter?
A) the customer
B) none of the options
C) the creditor
D) the reference
E) the supplier
  • 13. Which is the main objective of the CREDIT APPLICATION LETTER?
A) to request a credit
B) to require a payment
C) none of the options
D) to credit an amount of money
E) to apply a credit
  • 14. Which is the paragraph order of a CREDIT APPLICATION LETTER?
A) explain the project or purpose, require the credit and mention the amount/proposed time of payment, provide references, hope for the credit to be granted
B) mention that you need a credit, explain why, say the interest rate you wish to pay and the conditions, wait for the credit application form
C) none of the options
D) establish the purpose of the money, deny the credit, provide credit references and hope for the best
E) apply for the credit and ask if the creditor wishes to obtain any information.
  • 15. What is it to "grant" a credit?
A) investigate the process of a credit application
B) neutral answer to a credit application
C) negative answer to a credit application
D) continue the process of a credit application
E) positive answer to a credit application
  • 16. What is the purpose of a collection letter?
A) to obtain a due payment
B) to bill a service
C) to get a credit
D) to credit an account
E) to collect things
  • 17. The following paragraph order corresponds to ...: 1) Describe the project 2) Request the credit line or loan 3) provide references 4) hope for a positive answer.
A) credit granting
B) credit reference request
C) credit application
D) credit reference
E) credit denial
  • 18. Why is it important to keep a good credit record?
A) because payign is unnecessary
B) because nobody will ever grant you credit again
C) because the company wins
D) because cash basis is better
E) because credit is no good
  • 19. 1) refer to the credit application, 2) provide an excuse for not granting the credit, 3) hope to continue with business on cash basis. IS THE PARAGRAPH ORDER OF....
A) credit reference letter
B) credit denial
C) credit reference request
D) credit application letter
E) credit granting
  • 20. The letter that asks for data on the credit behavior of a customer is called...
A) credit reference request
B) neutral references
C) credit reference
D) negative references
E) positive references
  • 21. Why do banks and service/product companies give credit to their customers?
A) they take the risk to make their businesses grow
B) they like to take risks
C) they know for sure that the customers will pay
D) they do not take risks
E) they like to lose money
  • 22. Why do negative credit references damage the credit records of a company?
A) because they say that no money is in their pockets and that they are poor.
B) because they limit the possibility of having someone taking a risk on them.
C) because they give the idea to the potential creditor that they have a negative impression
D) because they are bad things about the feelings of the potential customer
E) because they translate the negative attitude of the potential customer to the potential creditor
  • 23. Which is the main objective of a credit reference request?
A) to verify if the customer is interested in our company
B) to give positive references
C) to ask for references
D) to refer to the ideas of the potential customer
E) to give negative references
  • 24. Why should credit references be confidential?
A) because the client must not know what we referred about them
B) because public news are of bad taste
C) because they are negative
D) because all other customers will ask for credits
E) because they are positive
  • 25. In what credit letter do we state the terms and conditions of an authorized loan or credit line?
A) credit reference request
B) credit denial
C) credit application
D) credit reference
E) credit granting
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